Apply or unapply a vendor credit

Apply a posting vendor credit to reduce the amount due on an eligible vendor bill. Unapply it when the credit must be reassigned or made available again. Open Menu and select Payables > Vendor credits.

Before you begin

You need a posting vendor credit with an unapplied amount and an eligible open vendor bill for the same vendor. See Create a vendor credit and Create a vendor bill.

Apply a vendor credit

1. Open Menu and select Payables > Vendor credits.

2. Open an unapplied or partially applied credit.

3. Select Apply.

4. Under Applied transactions, select Select transactions.

5. Select the eligible vendor bill and adjust the Applied amount when needed.

6. Select Apply in the dialog.

7. Select Submit.

The credit’s unapplied amount and the bill’s amount due decrease. A partial application leaves both records available for another application; applying the full amount changes the credit to Fully applied.

Unapply a vendor credit

1. Open the applied or partially applied vendor credit.

2. Select More actions > Unapply.

3. Confirm the action.

The credit becomes available again and the corresponding amount due is restored on the vendor bill.

Unapply removes all applications from the vendor credit. You cannot unapply a credit that is applied on a nonvoided vendor payment. You also cannot unapply a credit when the general ledger impact of an affected application belongs to a closed accounting period.