Create a vendor payment

Create a vendor payment to pay one or more open bills for the same vendor. Open Menu and select Payables > Vendor payments.

Before you begin

You need at least one open or partially paid vendor bill. See Create a vendor bill.

Create the vendor payment

1. Open Menu and select Payables > Vendor payments.

2. Select Create vendor payment.

3. Select the Vendor, Vendor payment date, and Payment account.

4. Enter a memo when needed.

5. Under Applied transactions, select Select transactions.

6. Select the vendor bills to pay. Review the amount remaining, amount applied, discount available, and discount applied for each row.

7. Apply the selected transactions.

8. In Accounting, review the Posting period and Accounts payable account.

9. Review the subtotal, credit applied, discount, and payment total.

10. Select Save as draft or Submit.

At least one eligible transaction must be applied before you can create the payment. A draft or pending-approval payment does not reduce the posting balance of a bill. The payment posts immediately after submission when approval is not required, or after it is approved when approval is required. Each bill then becomes partially paid or paid in full according to the applied amount.

Important limitation

The total of the payment and discounts cannot exceed the amount available on the applied bills. QuickStart warns about an overpayment while the payment is a draft or pending approval and prevents an invalid application from posting.