Create a recurring journal entry

Create a recurring journal entry template to generate balanced journal entries on a daily, weekly, monthly, or yearly schedule. Select Menu, then select Accounting > Journal and open Recurring journal entries.

Before you begin

You need permission to create recurring journal entries. At least two posting accounts must exist. The start date cannot be in the past.

Create a recurring journal entry

1. Select Menu, then select Accounting > Journal, and then select Recurring journal entries.
2. Select Create recurring journal entry.
3. Enter a template name and optional description.
4. Select Frequency, then enter the Start date and optional End date. Review the calculated Next date.
5. Select Create journal entries as draft when generated journal entries must remain in Draft status until a user submits them.
6. Enter the journal entry purpose.
7. In Journal entry lines, select Add line.
8. Select an account and enter either a debit or credit amount. Optionally enter a description and select a person or company, then accept the line.
9. Add offsetting lines until total debits equal total credits and Out of balance is zero.
10. Select Submit.

The template opens with its status and next scheduled date. Generated entries appear on Created journal entries. Automated attempts and their outcomes appear on Automated process results.

Create a template from a journal entry

1. Select Menu, then select Accounting > Journal, and then select Journal entries.
2. Open a journal entry other than a reversal.
3. Select More actions > Make recurring.
4. Complete the schedule and review the copied purpose and lines.
5. Select Submit.

Attachments are not copied to or supported on recurring templates. You can attach files to the journal entries generated from a template.