Deleting Published Lists

Note:

The functionality described in this topic requires the following features and role permissions. Contact your account administrator if you are not sure about the features enabled for your SuiteProjects Pro account or about your role permissions.

• Features:

  • Business Intelligence Connector

  • Save list layouts

  • (Optional) Report Analytics

• Role permission: Publish list view via BI Connector

Depending on your account configuration and on your role, you can delete published lists available for consumption from BI Connector as public resources or you can delete a custom list layout to delete the published list associated with that custom list layout.

• If the Report Analytics feature is enabled for your account, and you're an account administrator or have the Enable report analytics role permission, you can delete public published lists from BI Connector without deleting the custom list layout. See Deleting Public Published Lists Using Report Analytics.

• If you own the custom list layout corresponding to the published list, you can delete the public or private published list from BI Connector by editing the custom list layouts properties. See Deleting Published Lists by Editing Custom List Layout Properties.

• Otherwise, you can delete a published list from BI Connector indirectly by deleting the custom list layout. If you're an account administrator or have the View and modify all saved list views role permission, you can:

  • View and manage all custom list layouts in your SuiteProjects Pro account from Administration > Global Settings > Organization > Saved List Views. See Deleting Custom List Layouts from the Administration Page.

  • View and manage all custom list layouts created for a specific list using the Managed list view settings functionality from the list toolbar. See Deleting Custom List Layouts Created for a Specific List.

When the BI Connector feature is enabled for your account, the Report analytics, Saved list views and Managed list view settings lists include the following columns:

• Publish status — Shows whether the list is published as a private resource (available to the list layout owner only), as a public resource (available to all users), or not at all.

• Last published — The date and time when the list layout was last saved.

• OData resource name — Use the OData resource name to access the published list in your OData feed.

Other custom list layout properties provide additional details about the published list including Owner which shows the name of the employee who owns the custom list layout.

Deleting Public Published Lists Using Report Analytics

If the Report Analytics feature is enabled for your account, and you're an account administrator or have the Enable report analytics role permission, you can delete public published lists from BI Connector without deleting the custom list layout.

After you delete the published list, you can continue using the custom list layout and use it to publish the list data again to BI Connector.

Note:

The Reports > Analytics > Lists list shows only the custom list layouts that you can publish to BI Connector as public BI Connector resources or that are already published as public resources. It doesn't include custom list layouts that are already published to the BI Connector as private resources.

For more information about the Report Analytics feature, see Report Analytics.

To delete a public published list from BI Connector using Report Analytics:

1. Go to Reports > Analytics > Lists.

2. Locate the custom list layout corresponding to the public published list you want to delete from BI Connector. The list must have the status "Successfully published as public".

   Tip:

   Use the column filter for the Publish status column to list only the custom list layouts with the status "Successfully published as public" to view only the publish lists you can delete from BI Connector.

3. Click the publish icon .

   A confirmation dialog appears.

4. Click Confirm to delete the published list from BI Connector.

Deleting Published Lists by Editing Custom List Layout Properties

You can edit the properties of a custom list layout you own to delete a public or private published list from BI Connector.

Note:

You can only edit the properties of a custom list layout you own. If you are an account administrator or have the View and modify all saved list views role permission, change the ownership of the custom list layout to yourself first before you can edit its properties.

To delete a published list by editing the custom list layout properties:

1. Go to the list you want to publish.

2. Select the custom list layout for the published list you want to delete.

3. Click Edit properties in the List Layouts panel.

4. In the Edit list view settings (or New list view settings) form, select one of the available options under Publishing to BI Connector, select Do not publish.

5. Click Save.

Deleting Custom List Layouts from the Administration Page

If you're an account administrator or have the View and modify all saved list views role permission, you can view and manage all custom list layouts in your SuiteProjects Pro account from Administration > Global Settings > Organization > Saved List Views.

After you delete the custom list layout, the custom list layout is no longer available in your account. Deleting a public custom list layout may impact other users' lists, homepages and dashboards that uses the custom list layout.

Tip:

If you don't own the custom list layout, use the Report Analytics feature to delete lists published as public resources from BI Connector without deleting the custom list layout to avoid impacting other users' lists, homepages and dashboards that uses the custom list layout.

To delete any custom list layout in your account:

1. Go to Administration > Global Settings > Organization > Saved List Views.

   The Saved list views page appears. It lists all the custom list layouts created by all users across your SuiteProjects Pro account.

   

2. Click the delete icon in the Actions column.

   The custom list layout is deleted from SuiteProjects Pro, and the corresponding published list is deleted from BI Connector.

Deleting Custom List Layouts Created for a Specific List

You can view and manage custom list layouts created for a specific list from that list using the Managed list view settings functionality from the list toolbar.

• If you're an account administrator or have the View and modify all saved list views role permission, you can view and manage all custom list layouts in your SuiteProjects Pro account for that list.

• If you don't have the View and modify all saved list views role permission, you can view and manage your own custom list layouts for that list.

After you delete the custom list layout, the custom list layout is no longer available in your account. Deleting a public custom list layout may impact other users' lists, homepages and dashboards that uses the custom list layout.

Tip:

If you don't own the custom list layout, use the Report Analytics feature to delete lists published as public resources from BI Connector without deleting the custom list layout to avoid impacting other users' lists, homepages and dashboards that uses the custom list layout.

To delete a custom list layout for a specific list:

1. Go to the list.

2. Click the custom list layout dropdown and select Manage saved list views.

   The “Manage list view settings” popup shows the list of custom list layouts for the list.

   Note:

   If you don't have the View and modify all saved list views role permission and you have no custom list layouts for the list, the Manage saved list views option is disabled.

3. Click the delete icon in the Actions column.

   The custom list layout is deleted from SuiteProjects Pro, and the corresponding published list is deleted from BI Connector.