Understanding Approval Groups

Approval groups enable you to submit a portion of the data for review first, while other data can be reviewed later. During the review process, you can promote each phase of the approval unit rather than the entire approval unit.

For example, your review process requirements may vary by period. The monthly close cycle might require a single-phase review process for Balance Sheet and Profit/Loss data in January and February. For a quarterly month such as March, the quarterly closing review process may require multiple phased submission cycles for Balance Sheet and Profit/Loss data and supplemental data.

Further, your review process requirements may also vary by scenario. For example, the Actual scenario might require only Balance Sheet and Profit/Loss accounts to be submitted for review. For the Budget scenario, all accounts might be required, and for the Forecast scenario, only Profit/Loss accounts and supplemental data might be required.

Phased submission using approval groups will enable you to meet these different approvals requirements without the need for additional scenarios.

There are no limits on the number of approval groups you can create for an application, however we do limit the number of approval groups you can assign to an approval unit hierarchy to 20.

You perform these tasks to set up submission phases with approval groups:

1. Define approval groups and assign approval groups to dimension members. See Defining Approval Groups.

2. Assign approval groups to an approval unit hierarchy. See Assigning Approval Groups to an Approval Unit Hierarchy.

Videos

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Learn how to set up approval groups and manage approvals with approval groups. You can manage approvals with approval groups in Planning and Financial Consolidation and Close. In this tutorial, you see how to manage approvals with approval groups in Planning.	Managing Approvals with Approval Groups in Cloud EPM