Adding Comments for Tasks
To view comments on a particular task:
-
On the Home page, click Tasks, and then click Tasks.
- Double-click a task to open it.
- Click the Comments tab on the right.
Adding Comments
From the Tasks page, you can add comments for any task and also attach references. You can also add a reference file or URL to multiple tasks at one time from the Tasks page and create comments.
Here's a table that describes the activities you can perform based on the status of the activity and your role:
Note:
Users with the same access role on a task can create, delete, and manage each other’s comments.Table 6-1 Permissions Based on Role and Status
Role | Status: Open with Assignee | Status: Open with Approver | Status: Closed |
---|---|---|---|
Assignee |
|
|
Can add comments |
Approver |
|
|
Can view comments |
Administrator, Schedule Owner, or Task Owner |
|
|
Can add comments |
Viewer |
|
|
Can view Comments |
Note:
- Bulk upload of a local file or URL to multiple tasks creates a comment since an attachment must be associated with a comment in Task Manager.
-
For users to be able to delete their own comments, an Administrator must have allowed this by turning on the Allow Comment Deletion setting. Users with the same role on a Task can create, delete, and manage each other’s comments.
See Allowing Comment Deletions in Administering Planning.
To Add Comments
Here are the steps to add comments:
- From the Home page, select Tasks, to view the tasks and their details.
- Select a task from your Worklist or from within Schedule Tasks. Click
Actions, and then either select Open or double-click the task in
the list page.
Note:
The selected task must be in the Open status not in Pending status. - Click the Comments tab.
- In the text box, enter a
comment.
Note:
To delete a comment, select it and click Delete or select Actions, and then click Delete Comment. - Optional: To add
an attachment to an external document or a web page to the comment, select one of
the following options:
- Click Attach a File (paperclip icon) to browse to select a file as the attachment.
- Click Attach a Link (link icon) to add the URL and Name of the attachment.
- Click OK.
Note:
If you want to add an attachment (file or URL) to multiple tasks at one time, you can perform this action from the Schedule Tasks view. Highlight more than one row or select the tasks using the Shift key to select the ones you want. Then click Actions, then Add Reference, and then choose either File or URL.