How You Configure Structured One-Time Delivery Addresses

When creating or editing a requisition, requesters may want to specify a one-time delivery address, a unique address not attached to any configured location.

If the structured one-time delivery address feature isn't enabled for Procurement, you can still configure the requisitioning BU to allow one-time addresses. In this case, one-time addresses are captured in a single free-form field, but the captured information is difficult to parse by downstream processes.

With the structured one-time delivery address feature enabled for Procurement, when you configure the requisitioning BU to allow one-time addresses, structured one-time addresses are used. In this case, one-time addresses are stored in structured fields.

Structured address data can be accurately used by downstream processes. For example, one-time addresses can be used in tax calculations performed after the requisition is submitted.

How You Enable and Configure Structured One-Time Address

To use this feature you must:

  • In the Offerings work area, enable the Capture One-Time Address in Structured Format feature in the Self Service Procurement functional area. This makes the feature generally available in the Procurement application.

  • Configure specific Business Units to use structured one-time addresses with the Configure Requisitioning Business Function setup task. Find it in the Setup and Maintenance work area, Procurement Foundation functional area.

    Click the task, select the requisitioning BU for which to enable the feature, and click OK. On the Configure Requisitioning Business Function page, in the Requisitioning section, select Allow one-time addresses.

You can optionally set up Enterprise Data Quality (EDQ) using the Manage Data Quality Server Configurations task.

After the feature is enabled for the BU, requesters can enter structured one-time addresses when creating requisition lines or editing previously created requisition lines. Unstructured one-time addresses aren't available when the feature is enabled. Structured addresses are passed downstream to purchase orders, but can't be created or edited in purchase orders.

How You Configure Country-Specific Address Formats

The fields available for the structured one-time address are based on per-country address style definitions. Within an address style, you can specify that some fields are required. You can also specify lists of valid values for specific fields.

For each country, you can optionally enable address cleansing, which uses an external data quality application to validate addresses as they're entered by the user. In addition, users can verify addresses on demand by clicking the Verify Address icon, which appears for addresses in countries for which address cleansing is enabled.

Define geography structures and country-specific address formats with the Manage Geographies and Manage Address Formats tasks.

How Structured One-Time Delivery Addresses Are Used by Downstream Processes

Structured one-time addresses can be used by downstream processes, such as in purchase orders and invoices, or for tax calculations. See Structured One-Time Delivery Address in Purchase Orders.

What Happens When Capture One-Time Address Is Enabled

When the Capture One-Time Delivery Address in Structured Fields feature is enabled, there may be existing in-process requisitions containing unstructured one-time addresses, along with their resultant purchase orders. These addresses won't be converted automatically to structured addresses.