Communicate Purchasing Document

Communicate Purchasing Document scheduled process can either print PDF files of purchase order or communicate them by fax or email to the purchasing document suppliers using the communication preferences indicated in the documents.

When to Use

Use this process when you want to either print or recommunicate purchasing documents. Documents are recommunicated using the communication method specified on the document.

Privileges Required

• Communicate Purchase Order and Purchase Agreement (PO_COMMUNICATE_PURCHASING_DOC_PRIV)

Specifications

Review the following before setting up this scheduled process:

Specification	Description
Job Type	Scheduled.
Frequency	This process must be used to communicate a single document or to print a range of documents. You are encouraged to schedule the process according to business needs. Avoid scheduling the process on a frequency that might overlap. Allow for a lag between the end of each scheduled process and the start of the next scheduled process.
Time of Day	Choose the time of day that doesn't interfere with your daily business activity, such as at the end of the workday, after the end of shifts, after peak transaction activity, or during a lull in transaction activity.
Duration	The runtime of this process varies based on the total number of lines in the order.
Compatibility	There must be only one instance of the job running at any point of time. This is automatically handled by the application. If you have to run more than one instance of this process, then consider spacing them out over a period of time.

Parameters

Parameter	Optional or Required	Description	Parameter Values	Special Combinations Required	Notes
Procurement BU	Required	Specify the name of the Procurement business unit that these documents should be imported into.	N/A	None	N/A
Document Selection	Required	Specify the documents to be processed. You can process a specific document or a group of documents according to actions performed on the documents. Changed Select only those change order documents that weren't communicated since approval. New Select only those new documents that weren't communicated since approval. New and Changed Select only those new and change order documents that weren't communicated since approval. Specified Select the specified document.	N/A	N/A	None
Document Type	Required	Select one of the following document type: Blanket Purchase Agreement Contract Purchase Agreement Purchase Order	N/A	None	N/A
Buyer	Optional	Specify the buyer's name.	N/A	None	N/A
Supplier	Optional	Specify the supplier's name.	N/A	None	N/A
Supplier Site	Optional	Specify the supplier site to restrict the documents to a specific supplier site.	N/A	None	N/A
Sold-to Legal Entity	Optional	Specify the sold-to legal entity. The sold-to legal entity is only applicable when you communicate a single document or change order.	N/A	You must provide a value for Sold-to Legal Entity if Document Type is Purchase Order and Document Selection is set to Specified.	N/A
Document Number	Optional	Specify the document number to communicate a specific document.	N/A	You must provide a value for Document Number if Document Selection is set to Specified.	N/A
Change Order	Optional	Specify the change order to communicate a specific document.	N/A	None	N/A
Printer	Optional	Specify your output device.	N/A	None	N/A

Troubleshooting Information

• You can view the status of the communicate purchasing document operation on the Scheduled Processes UI.
• The validation errors and warning messages that prevented the import contract agreements are displayed in the error log.
• After you have corrected the validation errors, you can resubmit the process.