Generate Orders

The Generate Orders scheduled process moves approved requisitions for processing into your procurement business unit.

The process also creates purchase orders for those requisition lines requesting products or services set up for touchless buying. At the completion of this process, the requisition lines are either processed into a new purchase order or sent to the buyer’s queue for manual processing.

When to Use

Use this process when you have to perform these tasks:

• Process approved imported requisition lines when the Create orders immediately after requisition import option in the Configure Requisitioning Business Function task is deselected.
• Group lines across requisitions, resulting in fewer purchase orders when the Consolidate Requisition into Fewer Orders feature is opted in.

Privileges Required

• Generate Purchase Order (PO_GENERATE_PURCHASE_ORDER_PRIV)

Specifications

Review the following before setting up this scheduled process:

Specification	Description
Job Type	Scheduled.
Frequency	You are encouraged to schedule the process to run at least once per day. The process can be run more than once per day, but you should avoid scheduling processes more frequently than necessary for your business purposes. Avoid scheduling the process on a frequency that might overlap. Allow for a lag between the end of each scheduled process and the start of the next scheduled process.
Time of Day	Choose the time of day that doesn't interfere with your daily business activity, such as at the end of the workday, after the end of shifts, after peak transaction activity, or during a lull in transaction activity.
Duration	The runtime of this process varies based on the number of requisition lines to be processed.
Compatibility	There must only be one instance of the job running at any point of time. This is automatically handled by the application. If you have to run more than one instance of this process, then consider spacing them out over a period of time.

Parameters

Parameter	Optional or Required	Description	Parameter Values	Special Combinations Required	Notes
Procurement BU	Required	Specify the name of the Procurement business unit that these documents should be imported into.	N/A	None	N/A
Requisitioning BU	Optional	Specify the name of the Requisitioning business unit to be used when one isn't included in the import data.	N/A	None	N/A
Requisition	Optional	Specify the requisition number to be converted to purchase order	N/A	None	N/A
Schedule Group	Optional	Select the schedule group you want to process. When provided, the job will only select requisitions sourced to agreements with the selected schedule group. If no value selected, only requisitions sourced to agreements without schedule group or not sourced to agreements are processed.	N/A	N/A	Only appears when the Consolidate Requisition into Fewer Orders feature is opted in.

Troubleshooting Information

• You can view the status of the Generated Orders process on the scheduled processes UI.
• To know why a requisition failed automation, you can run the Touchless PO Creation diagnostic report.
• You can also create an OTBI analysis based on the Procuremet-Requisitions Real Time subject area. The failure reason is displayed in the PO Automation Exception Code column.