Purge Processed Open Interface Documents
Use the Purge Processed Open Interface Documents scheduled process to purge purchasing document interface records in any status, including those that haven’t been processed.
When to Use
- Accepted and Rejected
- Accepted
- Rejected
- Stuck In Process
- Unprocessed
- All
This can be done biweekly or bimonthly. For deleting unprocessed and rejected records, purge documents as needed.
Privileges Required
-
Purge Purchasing Document Open Interface (PO_PURGE_OPEN_INTERFACE_PRIV)
Specifications
Specification | Description |
---|---|
Job Type | Scheduled. |
Frequency | To meet the business need of cleaning the interface data, purge documents set in Accepted and Rejected status. You are encouraged to schedule the process to run as needed. Avoid scheduling the process on a frequency that might overlap. Allow for a lag between the end of each scheduled process and the start of the next scheduled process. |
Time of Day | Choose the time of day that doesn't interfere with your daily business activity, such as at the end of the workday, after the end of shifts, after peak transaction activity, or during a lull in transaction activity. |
Duration | The runtime of this process varies based on the total number of contract purchase agreement being purged. |
Compatibility | There must be only one instance of the job running at any point of time. This is automatically handled by the application. If you have to run more than one instance of this process, then consider spacing them out over a period of time. |
Parameters
Parameter | Optional or Required | Description | Parameter Values | Special Combinations Required | Notes |
---|---|---|---|---|---|
Procurement BU | Required | Specify the name of the Procurement business unit for which you want to purge document interface records. | N/A | None | N/A |
Document Type | Optional |
Specify the document type:
|
N/A | None | N/A |
Purge Data | Required |
Select one of these statuses:
|
N/A | None | N/A |
Start Date | Optional |
A date used to verify if the interface record was created after the start date specified. |
N/A |
None |
N/A |
End Date | Optional |
A date used to verify if the interface record was created before the end date specified. |
N/A |
None |
N/A |
Batch ID | Optional |
Used to match against the records in the interface tables to retrieve the correct records for purging. |
N/A | None | N/A |
Troubleshooting Information
- You can view the status of the purge processed open interface documents operation on the Scheduled Processes UI.
- The validation errors and warning messages that prevented the import contract agreements are displayed in the error log.
- After you have corrected the validation errors, you can resubmit the process.