1. Using Procurement
  2. Example of Awarding a Negotiation to Multiple Suppliers

Example of Awarding a Negotiation to Multiple Suppliers

Vision Enterprise has just finished conducting a negotiation on computer supplies it needs to open a new office in Denver. It has received responses from several suppliers.

Some of the suppliers are new but several are incumbent suppliers who have worked with Vision Enterprises for many years. The range of prices offered in the responses varies widely in some cases, and additionally, since the negotiation did not require total unit amount to be offered, several suppliers offered to sell only partial line amounts.

In this scenario, since the offers for the lines have varied so widely, you have decided to award the negotiation to multiple suppliers. To do that, you must award each line individually, and must decide how to award each line among the suppliers who have responded. The table shows the prices offered for an office deck. The negotiation document asked for the supplier to sell 10 desks at $250 each.

Negotiation Line

Negotiation Document Target Line Total

Acme Office Supplies

Rocky Mountain Tech Suppliers

Atlantic Tech

Line One

Chairs

$3000

$2700

$3250

$23100

Line Two

Filing Cabinets

$750

$800

$750

$1000

Line Three (Group)

Reception Area Furniture

$2000

$3000

$2100

$1900

Use the Award by Line option to award a specific line to a specific supplier.

Awarding Different Lines to Different Suppliers

  1. Access the negotiation.

  2. Close the negotiation.

  3. Select the Award from the Activities menu.

  4. On the Award Negotiation page, select the Lines tab.

  5. Select the first line, group, lot, or lot line, and click Award. (Note that group lines cannot be award individually.)

  6. On the Award Line page, the negotiation line targets are shown and all of the responses to that line are displayed horizontally for ease of comparison. When evaluating responses, also note that some responses may have notes or attachments.

  7. Enter the award quantity in the Award Quantity for the selected supplier. Leave Award Quantity empty for the remaining suppliers' responses.

  8. Save your award decision. Return to the Award Line page and continue with the remaining lines.