Examples of Searching for Suppliers

For many procurement activities, you must identify the suppliers with whom you want to deal. The Supplier Search page provides you with a flexible tool for conducting detailed searches using supplier attributes.

On the Supplier Search page, you choose the supplier attributes you want to search on and then provide the attribute values for your search. The more attributes you choose, the more restrictive the search. You must specify values for at least one of the fields identified by the double asterisks. Use the information in the table to decide which attributes to include in your search.

The following table shows the attributes you can use in a search and explains each attribute.

Attribute	Search Usage
Procurement BU	The procurement BU with which the supplier conducts procurement transactions
Supplier	The supplier name
Supplier Number	The supplier number
Business Relationship	Suppliers with this business relation status. Suppliers that are spend authorized are approved for financial transactions with the buying organization. Prospective suppliers haven't yet been approved for spend transactions, but can participate in procurement transactions to a limited extent.
Business Classification	Suppliers having this classification
Category Name	Suppliers who sell items in this category
Item Validation Organization	The inventory organization that contains the item.
Item	Suppliers who sell this item.
Line Description	Suppliers who sell items having these words in item description
Qualification Name	Suppliers qualified using this qualification
Qualification Outcome	Suppliers with this qualification outcome value
Assessment Name	Suppliers qualified using this assessment
Assessment Outcome	Suppliers with this assessment outcome value
Transactions Since	Restrict the search to suppliers with whom you have conducted procurement activities before this date.
Search in ASL	Restrict the search to suppliers who are in the Approved Supplier List
Search in purchase orders	Restrict the search to suppliers to whom you have sent purchase orders.
Search in agreements	Restrict the search to suppliers with whom you have purchase agreements.
Search in negotiations	Restrict the search to suppliers who have participated in sourcing negotiations.

Scenario

Lucy Noh, the supplier quality manager for her company, wants to identify all suppliers with an assessment of Excellent for the assessment New Suppliers - Fiscal Year 2014. She enters the assessment name and selects the outcome status of Excellent and clicks Search.

Scenario

John Gordon, a procurement agent, wants to know which suppliers in the ASL sell item ER-56388. He enters the item number in the Item field and checks the Search in ASL check box. He exports the results to a spreadsheet he will use later in a presentation.

Scenario

Mike Yamagato, a category manager, is creating a negotiation to purchase new hardware for a new office his company is opening. He wants to identify all the suppliers that sell computer hardware. Also, there is a short time frame for this purchase, so he wants to restrict the search to only suppliers that already have a business relationship of spend authorize. He selects the category value Miscellaneous Hardware and selects the business relationship of Spend Authorize. He selects all of the suppliers resulting from the search and adds them to the negotiation document.