1. Using Procurement
  2. Funds Override for Requisitions

Funds Override for Requisitions

As an advanced requester, you can submit a requisition with insufficient funds and request a funds override. The requisition must be subject to a control budget with funds override enabled.

The funds override request is sent to the appropriate person for approval. After approval is secured, the funds are reserved for the requisition.

Key factors affecting whether and how you can process requests for which there is insufficient funds are:

  • Prerequisites such as budgetary control setup and security privileges

  • Submitting a requisition with insufficient funds

  • Requesting override for insufficient funds

  • Approval routing based on budgetary control setup

  • Viewing the funds override in the requisition

Prerequisites

To request an insufficient funds override, you must be assigned a role that includes the Request Budgetary Control Override privilege. Your organization can also add or remove the privilege from user-defined roles.

You can request funds override for a requisition only if:

  • The transaction is subject to a control budget that has funds override enabled

  • The override limit for the control budget isn't exhausted

  • A funds override approver can be identified

  • The required override amount for each distribution is equal to or less than the approver's override approval limit

Your organization sets up funds override rules for a control budget using the Manage Control Budgets task, in the Financials offering.

How You Submit a Requisition with Insufficient Funds

Prior to submitting a requisition for approval, you can perform a funds check. Assuming the prerequisite criteria are met, if the transaction lacks sufficient funds, you can still submit the requisition for approval.

Request Override for Insufficient Funds

When you submit a requisition and it fails funds check, you're provided the option to request an insufficient funds override request.

  1. The Warning dialog displays the message, "Funds check failed for the requisition but override is available. Do you want to submit the requisition?"

  2. Click View Funds Check Result to display results in the Funds Check: Requisition dialog.

  3. On the Warning dialog, enter a Justification and click Yes to submit the funds override request.

  4. Click Continue to request a funds override.

  5. Click OK on the confirmation dialog.

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