How You Create Work Confirmations for Purchase Orders with Progress Payments Schedule

You can use the Work Confirmations for Purchase Orders with Progress Payments Schedule feature to create work confirmations for complex work purchase orders as a supplier and seek approval for the completed work against the progress payment schedule items.

As a supplier user, you can report on work completion for your complex work purchase orders. You can also specify the value of work performed in the current period either in terms of the currency amount, units completed or percentage completed. Buyers and requesters can also create work confirmation on behalf of their Suppliers.

You can use the feature to perform these activities:

• For projects with many progress payment schedules, you can use the Oracle Visual Builder Add-in for Excel with the Purchase Order Schedules REST API to quickly download the schedules onto a spreadsheet and easily specify the value of work done against those schedules. After you've entered all values for a period, use the Confirm Work action to upload progress against the progress payment schedules to the work confirmation being drafted.
• Review the contract summary section when viewing or authoring the work confirmation to quickly assess its impact on the overall contract completion status. The contract summary section provides a view of the contract sum, alongside the total value of the completed work, the total value of work confirmed previously, the amount requested for confirmation in the current period, and the projected retainage amount.
• Review and track status of the submitted work confirmations by searching for work confirmations using attributes such as purchase order description and purchase order number.
• Configure approval routing for work confirmations by authoring rules based on various transaction attributes. The notification to approvers includes a PDF version of the work confirmation listing all schedules against which progress was reported. You can modify the work confirmation approval notification and PDF content using the work confirmation data model.
• Automatically create a receipt transaction against the purchase order after approval for work confirmation. The receipt facilitates a 3-way match when an invoice is created. For supplier sites enabled for Pay on Receipt, the receipt is used to trigger the creation of an automated self-billed invoice.
• View work confirmations summary in the order life cycle for progress payment schedules on the Purchase Order Life Cycle and Schedule Life Cycle pages. You can view details such as receipt generated from an approved work confirmation, work performed in the current period, work approved in earlier periods, total work completed, and remaining balances for the progress payment schedules. These details are also available on the View Order page.