1. Implementing Procurement
  2. Configure Purchase Order PDF Delivery in Purchase Order Collaboration Messages

Configure Purchase Order PDF Delivery in Purchase Order Collaboration Messages

You can configure your purchase order PDF to be delivered as an email attachment. When you do that, only the purchase order is included.

If you use the predefined OAGIS 10.1 message definitions, your purchase order attachments are embedded in the process, change, and cancel PO messages delivered to your suppliers. You can modify the XSL file to have the purchase order itself included as an embedded attachment.

In both the cases, you need to enable the Include Attachments in Electronic Communication profile option.

Enable the Profile Option

Here's what you need to do:

  1. Sign in to Oracle Applications Cloud as a user with the Procurement Application Administrator related privileges.

  2. In the Setup and Maintenance work area, access the Manage Administrator Profile Values task in the Procurement Foundation functional area.

  3. On the Manage Administrator Profile Values page, search for the Include Attachments In Electronic Communication profile option (PO_ELECTRONIC_COMM_ATTACHMENTS).

  4. Set the profile option value to Yes.

  • Yes: The purchase order PDF and other attachments are sent with the purchase order outbound message.

  • No: The purchase order PDF and other attachments aren't sent with the purchase order outbound message.

Send the Purchase PDF As an Email Attachment

Here's what you need to do:

  1. Enable the Include Attachments in Electronic Communication profile option as described in the Enable the Profile Option section.

  2. To send your purchase order as an email attachment, use these predefined message definitions for process, change, and cancel purchases orders:

    • CMK_1.0_PDF_PROCESS_PO

    • CMK_1.0_PDF_CHANGE_PO

    • CMK_1.0_PDF_CANCEL_PO

  3. Set up a delivery method type of email for the trading partner that you're exchanging the purchase order PDF with and then set up the outbound messages using these message definitions and email delivery for that trading partner.

For more information on collaboration message definitions, delivery methods, and outbound messages, see the Configuring and Managing B2B Messaging for Oracle Applications Cloud guide.

Send the Purchase Order As an Embedded Attachment

Here's what you need to do:

  1. Enable the Include Attachments in Electronic Communication profile option as described in the Enable the Profile Option section.

    The predefined OAGIS 10.1 message definitions for purchase orders embed the attachments into the XML messages that you send to your suppliers.

    The predefined message definitions available for use with the CollaborationMessagingService web service are:

    • OAGIS_10.1_PROCESS_PO_OUT

    • OAGIS_10.1_CHANGE_PO_OUT

    • OAGIS_10.1_CANCEL_PO_OUT

    The predefined purchase order message definitions available for use with the CollaborationMessageV2Service web service are:

    • OAGIS_10.1_PROCESS_PO_COLLAB_MSG_OUT

    • OAGIS_10.1_CHANGE_PO_COLLAB_MSG_OUT

    • OAGIS_10.1_CANCEL_PO_COLLAB_MSG_OUT

    If you want to include the purchase order itself as an embedded attachment in the purchase order XML message and you're using a predefined message definition, you need to modify the XSL file associated with the message definition that you're using. Change the line <xsl:variable name="includePOPdf" select="false()"/> to <xsl:variable name="includePOPdf" select="true()"/>.

    See the Export The Message Transformation Package section in the Configuring and Managing B2B Messaging for Oracle Applications Cloud guide for information on how to download the XSL file associated with the message definition for the message that you're modifying.

    After you modify the XSL file, you can duplicate the original message definition and use the modified XSL file to create a new message definition.

  2. Associate the new message definition with the service providers or trading partners that you're exchanging messages with.

    You can change the status of the existing message that you no longer want to use to Inactive.

For more information on message definitions and setup tasks, see these chapters in Oracle Fusion Cloud SCM: Configuring and Managing B2B Messaging guide:

  • Collaboration Message Definitions

  • Collaboration Messaging Service Providers

  • Collaboration Messaging for B2B Trading Partners