Configure Bypass Approval Processing for Automatically Generated Purchase Orders

As a procurement application administrator, you can configure a procurement business unit to support bypass of approvals for automated requisition to purchase order creation flows.

When configured, the application bypasses approval processing of purchase orders that are generated and submitted automatically to fulfill requisitions for previously negotiated goods and services.

Follow these steps to configure the procurement business function for a business unit, to support bypass of approvals for automated requisition to purchase order flows.

1. In the Setup and Maintenance work area, access the Configure Procurement Business Function task in the Procurement Foundation functional area.

2. Specify the procurement business unit.

3. On the Configure Procurement Business Function page, in the Purchasing section, select the Bypass approvals for automatically submitted orders check box.

4. Click Save.

This configuration eliminates redundant approval processing for approved requisitions from negotiated sources. Requisition lines being fulfilled by a purchase order must have the Negotiated option selected. Approval processing is bypassed for the following flows where a purchase order is automatically generated and submitted from:

• A requisition line from an external application, using the Purchase Request web service.

• A requisition line imported using file-based data import.

• A requisition referencing a blanket purchase agreement where the agreement controls Automatically generate orders, and Automatically submit for approval are selected.

• A requisition referencing a contract agreement where the agreement controls Automatically generate orders, and Automatically submit for approval are selected.

• A requisition line from a punchout catalog, having the All Prices are Negotiated option selected.

• A requisition line from a Smart Form with the Negotiated option selected.

• A requisition line for a noncatalog item having the Negotiated option selected.

Emergency requisition lines and requisition lines charged to procurement cards can also be automatically processed into Purchase Orders. If such lines aren't marked as Negotiated, they're still subject to approvals processing.

The ability to bypass approvals doesn't apply to purchase orders generated from sourcing awards even if they're automatically submitted for approval.

The Submit and Bypass Approval action is recorded on the Document History page, along with the value for the buyer name.