1. Using Procurement
  2. How You Audit Negotiation Changes

How You Audit Negotiation Changes

You can track and view real-time data changes performed by the negotiation owner, collaboration team members, and procurement agents on a negotiation by generating audit reports in Oracle Sourcing.

The audit framework captures key information including who performed the update, what operation was performed on the field, when it was performed, and how the value was changed.

Attributes can be configured for audit tracking on these negotiation entities:

  • Supplier Negotiation (Header)
  • Response Currencies
  • Collaboration Team Members
  • Requirement Sections
  • Requirements
  • Lines
  • Suppliers

Consider these when you’re auditing Negotiations:

  • Ensure you enable all the attributes that need to be audited. Changes to an attribute will be tracked only if the attribute is enabled for audit.
  • Since results are retrieved online, searching time periods longer than a month may have an impact on system performance.
  • It's recommended that you run the report using the parent business object supplier negotiation because the report will also include changes to all child objects. You can use a child object in the search if there is a specific need to track changes for only that object for a given time period.
  • If audit history is disabled for objects and attributes, history is still retrieved for the periods when they were enabled.
  • The audit setup page provides users with access to all applications enabled for audit tracking. Take care when you make changes in the setup page. The impact of changes in setup can impact users across several applications.
  • If an object or attribute is disabled or removed from audit tracking, the changes are prospective and not retrospective. Audit history before such change will continue to be available for reporting.
  • Updates to negotiation made by non-UI interfaces such as REST or spreadsheet are also captured.
  • Tracking data changes for large negotiations aren’t supported. For more information on large negotiations, see How You Create Large Negotiations.
  • For more on audit polices, see Audit PoliciesAudit Policies.

Configure Audit Reports for Negotiations

To start auditing negotiations, select the attributes you require for change tracking:

  1. In the Setup and Maintenance work area, use the Manage Audit Policies task:

    • Offering: Procurement
    • Functional Area: Application Extensions
    • Task: Manage Audit Policies
  2. In the Manage Audit Policies page, click the Configure Business Object Attributes button and then in the Product drop-down list, select Sourcing.
  3. Select the specific business objects and attributes within each object that you require to enable for audit history tracking. For each business objects, the respective attributes are displayed on the right side.
  4. Auditors can click the + sign to add more attributes to the list, that need to be audited.
  5. Click the Save button.

Audit Reports on Negotiations

To generate Audit Reports:

  1. In the navigator, click on Tools and then click Audit Reports.
  1. Search for Business Object Type as Supplier Negotiation. To see audit data for a specific negotiation, you can use the description search field to search by negotiation number.
  2. Select the Show Attribute Details checkbox to see old and changed values of specific attributes.
  3. Select the Show additional object identifier columns check box to see more information about the negotiation.
  4. The audit report can be exported to a spreadsheet by clicking the Actions drop-down list and selecting the desired format (XLS/CSV).