How You Complete Your Award

Once you have entered and saved your award decisions, you can complete the award. Completing the award process finalizes the award decisions. Once you complete the award process, you can't change your award decisions.

When you choose to complete your award, a dialog box menu appears. Depending on the options you select, you can

• Continue to the purchase order creation process immediately. If you're using an external purchasing application, you can use the Award Web Service to generate an .xml file containing the purchase document information and pass the file to the external application.

• Return to your negotiation at a later time to create the purchase order.

• Finalize the award without creating any purchase order.

• For agreements that have backing requisitions, immediately create purchase orders once the agreement is created.

Optionally you can choose to notify the suppliers about the award decision after the award is completed. Until the award decision is shared with the suppliers, the response status is displayed as pending award. After the award decision is shared, suppliers will start seeing their response status as awarded or rejected based on the decision.

For negotiations where the outcome is a blanket purchase agreement and the negotiation contains backing requisition lines, when you complete the award, if you have selected the Source requisitions from purchasing documents check box, then the purchase orders are immediately created after the agreement is created. To return the requisitions back to the pool, don’t select the Source requisitions from purchasing documents check box.