Negotiation Terms and Conditions

Negotiation terms and conditions outline any legal or functional constraints under which the negotiation is conducted.

The procurement application administrator defines the negotiation terms and conditions once (in as many of the installed languages as are necessary) for each procurement BU. Once defined, these terms and conditions are used by all negotiations within that procurement BU.

Supplier Users and Terms and Conditions

You can allow supplier users to view a negotiation only after accepting the terms and conditions or allow supplier users to view a negotiation but submit responses only after accepting the terms and conditions.

If there are multiple supplier users from the same supplier, then each one of them must accept the terms and conditions. Any subsequent users from the same supplier are assumed to have also accepted the terms and conditions.

Some negotiations may require sharing sensitive information to suppliers with whom you may not have established relationships. To mitigate this risk, you require suppliers to comply with the specified negotiation terms and conditions prior to viewing any negotiation information. Procurement administrators can define negotiation terms and conditions at the procurement BU level and choose to display negotiation terms to suppliers and get their acceptance before providing suppliers access to view the negotiation. You can also add these terms and conditions document as an attachment.

Here's more information when you intend to get an acceptance from the supplier user before sharing access to the negotiation:

When a category manager publishes a negotiation, all the invited supplier contacts receive these negotiation terms and conditions in a notification email. They can review the terms and accept or decline from the notification itself.
A category manager is notified when a supplier contact accepts or declines terms.
After the supplier contacts accept the terms, they receive the negotiation invitation email with the negotiation details. They can now review negotiation details and acknowledge the intent to participate in the negotiation.
When suppliers accept or decline terms, it's recorded in the supplier activity log and can be tracked when monitoring supplier activities.
Category manager can view which suppliers have accepted or declined terms, and their comments.
When you create a surrogate response on behalf of a supplier contact, the terms for that supplier and supplier site combination are automatically accepted.