Import Purchase Agreements from External Purchase Prices
Use the Import Purchase Agreements from External Purchase Prices scheduled process to create or update purchase agreements from the external purchase prices.
All approved external purchase price lines that are effective as of date are created as purchase agreements.
When more than one external purchase price line exists for the same item and unit of measure combination, one of the price lines is selected based on the selection criteria to be created as purchase agreement line.
This process checks for any changes to the external purchase prices after the process was last run and updates the purchase agreements with all the required changes. Depending on the type of changes, it might create a new purchase agreement, or add lines to the existing purchase agreement, update, or end date existing purchase agreement lines. This process will create the records in the purchasing interface tables to create or update purchase agreements. In addition, it will automatically submit the Import Blanket Agreements process to import the records from the interface tables.
When to Use
The process should be scheduled to run automatically at least once daily. You must also schedule this process to run after the Import External Purchase Prices process is completed so that the latest changes to external purchase prices are reflected in the purchase agreements.
Privileges Required
- Import Purchase Agreements from External Purchase Prices SCH_UPDATE_BPA_FROM_EXTERNAL_PURCHASE_PRICES_PRIV)
Specifications
Review these specifications before you set up the scheduled process.
| Specification | Description |
|---|---|
| Job Type | Scheduled. |
| Frequency | The process should be scheduled to run automatically at least once daily. |
| Time of Day | After work hours preferably in the early hours of the day. Any
future dated external purchase prices that come into effect on the
day of the run are pushed to the purchase agreements by this
process. You must also schedule this process to run after the Import External Purchase Prices process is completed so that the latest changes to external purchase prices are reflected in the purchase agreements. |
| Duration | Typically, less than 10 minutes. |
| Compatibility | There should be only one instance of the job running at any one
time and there is no current functional need to run multiple
instances of this process at the same time. This process is
automatically placed on hold when any of these other External
Purchase Prices scheduled processes are running.
|
Parameters
| Parameter | Optional or Required | Description | Parameter Values | Special Combinations Required | Notes |
|---|---|---|---|---|---|
| Procurement BU | Optional | The procurement business unit for which the purchase agreements are created from external purchase prices. | Procurement BU | No | Schedule the process without specifying a batch id. |
| Default Buyer | Optional | Name of the default procurement agent for creating the purchase
agreements. Ensure that the buyer has access to create and update purchase agreements in the procurement business unit. |
Default buyer | No | Schedule the process with Reprocess Error = No. |
Troubleshooting Information
- The purchase agreement errors exception card is displayed in the External Purchase Prices work area when errors have occurred during import of purchase agreements. From here, you can drill down to the Errors in Purchase Agreements page which lists the detailed error messages and the attributes that caused the error.
- The External Purchase Prices lines with purchase agreement errors are displayed in error status in the External Purchase Prices page. An exception icon is indicated against external purchase prices that contain error lines in the external purchase prices work area.
- Once the errors are resolved, the interface records are processed in the next run of the Import Purchase Agreements from External Purchase Prices scheduled process.