Update BU Access for Purchase Agreements Created from External Purchase Prices
This scheduled process is automatically submitted by the system when the list of requisitioning business units mapped to a source organization is updated and a new business unit (BU) is added to the mapping.
This process checks if external purchase prices exist for the mapping. If it exists, the BU access of the purchase agreements created for those external purchase prices are automatically updated with the newly added requisitioning business units. If any purchase agreements couldn’t be updated due to errors, this scheduled process can be submitted manually after fixing the errors.
When to Use
The process is automatically run when a new BU is mapped to a source organization. It updates the BU access of the purchase agreements created for any external purchase prices.
After you create or modify the mappings, if any purchase agreements couldn’t be updated due to errors, the error status is shown for those mappings in the requisitioning BU mapping page. The external purchase prices work area also displays the number of purchase agreements with errors. Drill down from the card to the purchase agreement exceptions page to view the error details. After resolving the errors, update the purchase agreements by manually submitting the scheduled process.
Privileges Required
- Import Purchase Agreements from External Purchase Prices (SCH_UPDATE_BPA_FROM_EXTERNAL_PURCHASE_PRICES_PRIV)
Specifications
Review these specifications before you set up the scheduled process:
| Specification | Description |
|---|---|
| Job Type | Initiated by the system. The process can also be submitted manually to process the records in error after rectifying the errors. |
| Frequency | The process is automatically submitted when new BUs are mapped to the source organization. Only in case of error, you can manually submit it after fixing the errors. It doesn’t need to be scheduled. |
| Time of Day | Scheduled for the end of the day, preferably after work hours at 00:00 AM, and run manually when needed. |
| Duration | Typically less than 5 minutes. |
| Compatibility | There should be only one instance of the job running at any one
time and there is no current functional need to run multiple
instances of this process at the same time. This process is
automatically placed on hold when any of these other External
Purchase Prices scheduled processes are running.
|
Parameters
| Parameter | Optional or Required | Description | Parameter Values | Special Combinations Required |
|---|---|---|---|---|
| Requisitioning BU | Required | Select a requisitioning business unit from the drop-down list. | Requisitioning BU | No |
Troubleshooting Information
- After you create or modify the mappings, if any purchase agreements couldn’t be updated due to errors, the error status is shown for those mappings in the requisitioning business unit mapping page.
- The external purchase prices work area also displays the number of purchase agreements with errors. Drill down from the card to the purchase agreement exceptions page to view the error details.
- After resolving the errors, you can update the purchase agreements by manually submitting the scheduled process.