How You Reopen Award Decision After Negotiation Is Completed

You can reopen an awarded and completed negotiation, and change the award decision to pick another supplier even after the purchasing documents are created.

However, you must cancel or delete all purchasing documents created from the previous award decision in order to reopen the completed award. You can enter the reason for reopening, which can be shared with the award approvers in the award approval notification.

You can send an online message to all supplier participants while reopening the award.

After the negotiation is reopened, the revised award decision must be submitted for approval. Award approval attributes are available to configure approval rules for the reopened negotiations. You can configure the award approval notification to include this reaward information by customizing the BI publisher template.

On the Analyze Negotiation page, select Reopen Award from the Actions drop-down. You can enter a reason for reopening the award, and a message for suppliers in the Reopen Completed Award popup.

If requisitions are associated with the awarded lines, they're managed as follows:

When you delete the purchasing documents, any requisition lines linked and fulfilled by the award are released and become available in the Process Requisitions page. Then, when the award is reopened, these original requisition lines, or the split lines are automatically reassociated to the negotiation line. When the lines are awarded again and purchasing documents are recreated, these requisitions are then fulfilled.

Consider these when you are reopening awards:

• You can reopen the award as many times as needed. This activity is recorded, and available for tracking.
• A completed RFI can also be reopened, which can be leveraged to create a new round or to create new surrogate responses.
• Reopen completed award is also supported for large negotiations.