Work with External Purchase Prices or Lines

You can cancel external purchase prices or lines if for example, they are not required or if they have errors. You can also choose to select lines for purchasing or exclude lines from purchasing.

Consider these factors when performing any of the actions:

• Cancel external purchase prices or lines: You can cancel an external purchase price. All the lines in the external purchase price are canceled and those corresponding lines if present in BPAs are end-dated. You can also cancel selected lines in an external purchase price. In case the canceled lines were present in a BPA, they’re end-dated in the BPA. In both these cases, the selection process then checks for the next best eligible lines to be included in the BPA. If you cancel lines before approval, you can undo the cancellation. However, if you cancel approved lines, they’re permanently canceled.
• Select lines for purchasing: You can select multiple external purchase prices for an item and unit of measure combination in a requisitioning business unit. On the external purchase price page, select one or more external purchase price lines. In the More Actions drop-down, click Select for Purchasing. The status of the manually selected lines is shown as User Selected. You can also manually select lines using the visual builder add-in enabled excel template. Download the template, manually select the lines for purchasing across different external purchase prices, and then upload the template. The selection criteria specified in the Manage External Purchase Prices Selection Criteria setup won’t be applied to the items with manually selected lines. When more than one external purchase price line is selected for the same item and unit of measure combination, all the selected lines will be available in the blanket purchase agreements.
• Exclude lines from purchasing: The lines imported with the external purchase prices are included for purchasing by default, except in cases where they’re imported without an item or a purchase category mapping. You have the option to exclude lines from purchasing. The excluded lines won’t be considered for selection when creating the purchase agreements.

  You can also include back those excluded lines if you need to, using the Include for Purchasing action.

• Manage lines across different external purchase prices: You can include or exclude external purchase price lines across external purchase prices using a Visual Builder Add-in enabled Excel Template.

  Here’s how you manage external purchase price lines using the template:

  1. Download the template.
  2. Search and download external purchase price lines across different external purchase prices using any of the header or line attributes such as manufacturer part, item number, supplier part, status, and so on.
  3. Modify the status using the Purchase Enabled Flag or Canceled Flag and upload the changes.
  4. Upload the template with the changes.