1. Implementing Procurement
  2. Content Zones

Content Zones

Managing a large number of items and services requires a mechanism for controlling what content should be available to users. The Content Security model provides the ability to control access to catalog content across users.

The local catalog provides flexible controls against attributes such as agreements, and categories to determine whether certain items should be included or excluded in the catalog. The content zone determines which segments of content (local, punchout, informational, and smart forms) should be accessible to what users.

A content zone is a logical grouping of content (local, punchout, informational, public shopping lists, smart forms) used to control the content that users or groups of users can access. For example, a content zone could be defined that enables all employees in the Central BU to access all items in the category pens, pencils, and paper in agreement 123 with Office Depot, as well as Public Shopping Lists (office supplies) and Smart Forms (business cards).

The following capabilities are supported through the content security model using content zones:

  • Defining catalogs for local content, punchout, and informational content. Administrators first define the catalogs and then secure the catalogs using content zones. This gives administrators the ability to apply the same catalog definitions to multiple users without having to create multiple content zones.

  • Securing catalogs, smart forms and public shopping lists through content zones.

  • Searching and browsing for all catalog content. Users are able to search for all content (local content, punchout, smart forms, informational content) regardless of how the content is grouped. In addition, administrators are able to group punchout, informational catalogs, and smart forms by category. Browsing content also retrieves punchout, informational catalogs, and smart forms together with local content.

  • Securing content zones by business units or users.

  • Support for restrictions by purchasing category and agreements for local content.

  • Support for inclusion and exclusion rules within a dimension for local content.

Related Topics