1. Implementing Procurement
  2. Shopping Lists

Shopping Lists

Shopping List is the collective term for Public and Personal Shopping Lists.

Public Shopping List

Public Shopping Lists are created by the procurement catalog administrator, and are collections of items available to a preparer or a requester for requisitioning. A Public Shopping List is also used to support kit requisitions, for example, office supplies, or a new hire kit. The availability of a Public Shopping List is based on the procurement BU in which the list is created, and whether the preparer is granted access to the list. The availability of public shopping lists is controlled by the content zones the lists are included in.

Public Shopping Lists are created in procurement BUs, and can be shared across the requisitioning BUs served by the procurement BU services. If the procurement BU is the same as the requisitioning BU, only one requisitioning BU will have access to the Public Shopping List. If a procurement BU services multiple requisitioning BUs, the public shopping lists can be shared across the requisitioning business units that it services.

The procurement catalog administrator can add the following to a Public Shopping List through the supplier item catalog:

  • Agreement Lines (both description-only and master item lines)

  • Master Items

The availability of a public shopping list and its items to a preparer is determined by these conditions:
  • The public shopping list is available to the user based on the content zone assignments.
  • The master item or agreement lines are available to the user based on the content zone assignments.
  • The master item is available in the deliver-to organization of the user and agreement lines are available to the requisitioning business unit of the user.
  • The public shopping list is valid based on its start and end dates.

The catalog administrator can indicate a suggested quantity on a public shopping list item which will be defaulted when the preparer views the public shopping list.

The sequence value for the public shopping list items determines the order of display for the public shopping list lines when viewed by the user.

Personal Shopping List

You access personal shopping lists that you create and maintain in Shopping Lists. Personal shopping lists are separate from public shopping lists.

A shopping list is a collection of items created by a preparer or a requester. It allows you to quickly requisition items that you order frequently.

To create a personal shopping list, click Create Shopping List on the Shopping Lists page, provide a name for your list and click Create. Alternatively, you can create a new list when you add items to it from the search results or noncatalog request pages.

To add items to a personal shopping list, when viewing an item either in the search results or in product details after searching, click Add to List. In the Add to List page, select the destination list and click Add to Selected List. You can also create a new list by clicking Add to New List. Similarly, you can add noncatalog or smart form requests to a personal shopping list.