Set Up Supplier Registration Approvals

These preconfigured components facilitate the supplier registration approvals setup:

• Registration Approvals task

• Stages

• Participants

• Seeded approval policy

To access the supplier registration approvals tasks, in the Setup and Maintenance work area, go to the following:

• Offering: Procurement

• Functional Area: Approval Management

Use the Task: Manage Supplier Registration Approvals to configure approval routing rules for registrations submitted by external users of companies interested in becoming a supplier.

Use the Task: Manage Internal Supplier Registration Approvals to configure approval routing rules for registrations submitted by internal users on the company's behalf.

This figure shows the seeded supplier registration approval stages that are executed in Oracle Supplier Portal.

Approval rules configured in the seeded stages are executed in the following sequence:

1. First stage approvals

2. Second stage approvals (Only executed after all first stage approvals are completed.)

This figure shows the first stage approvals.

This figure shows the second stage approvals that are executed after all first stage approvals are completed.

Approval Stages

Approvals to review supplier registration requests happen in a flexible two-stage process.

Within each stage, there are three seeded rule-based participants. You can pick a routing type (Supervisory, Position, Job Level, Single User, and User-Defined Approval Groups) to configure the list of approvers entitled to receive the document for approval.

You do not need to use all of the seeded stages and participants. You can disable unused participants by selecting the unused participant on the Manage Approvals Task page and clicking the Disable button.

Disabled Rules or Participants will not be evaluated. For example, if the participant is already disabled, then no rules within that participant will be evaluated. The same applies for disabled rules.

First Stage Approvals

Based on your supplier registration approval requirements, choose which seeded participants should have approval rules configured since each participant has a different approval routing behavior.

The three seeded participants are:

• Parallel Approval First Responder Wins

  All identified approvers receive a notification for approval in parallel. The first responder to approve or reject the request defines the outcome of all remaining approvers.

• Parallel Approval

  All identified approvers receive a notification for approval in parallel. Approval is required from all approvers.

• Serial Approval

  Approvals are routed in serial. The approval is completed sequentially from approver to approver.

Second Stage Approvals

Seeded participants are similar to those in the first stage with similar routing properties:

• Parallel Approval First Responder Wins

  All identified approvers receive a notification for approval in parallel. The first responder to approve or reject the request defines the outcome of all remaining approvers.

• Parallel Approval

  All identified approvers receive a notification for approval in parallel. Approval is required from all approvers.

• Serial Approval

  Approvals are routed in Serial. The approval is completed sequentially from approver to approver.

Seeded Approval Policy

The following approval rules are seeded.

Approval rules are seeded in the first stage participant: Parallel Approval First Responder Wins. You can modify or delete the seeded rules.

• If supplier registration has business relationship of Prospective, then route to supplier administrator.

• If supplier registration has business relationship of Spend Authorized, then route to supplier managers.

Supplier Managers are derived from the users defined in procurement agents. All procurement agents with Manage Suppliers function for the BU that the registration was created will receive the approval notification.

Even if new rules aren't configured, the seeded rule will execute unless it is deleted.

Note:

You can, at any point of time, modify or delete the seeded rule.