How You Use Different Approval Statuses

In the Self Service Procurement application, you can track the status of your request through various stages of approval and post approval.

Here’s the list of statuses that are updated on the requisition header and line to indicate the progress of your request post approval:

Status	Line	Header
Ordered	The requisition line is placed on a purchase order and the order status was Open at least once.	If all active lines on a requisition are in Ordered status, the requisition header status will be Ordered.
Shipped	A shipment was created with partial or full quantity of requested goods. This is applicable only to goods-based lines.	If all active lines on a requisition are in Shipped status, the requisition header status will be Shipped.
In receiving	A receipt was created with partial or full quantity of requested goods. This isn’t applicable to amount-based lines.	If all active lines on a requisition are in In receiving status, the requisition header status will be In receiving.
Delivered	Partial or full quantity or amount of requested goods or services were delivered.	If all active lines on a requisition are in Delivered status, the requisition header status will be Delivered.
Billed	Partial or full quantity or amount of requested goods or services were invoiced. This is applicable only when the purchase order schedule associated with the requisition line has the Match Approval Level set to 2 Way and Receipt Tolerance Percentage set to 100%.	If all active lines on a requisition are in Billed status, the requisition header status will be Billed.
Order on hold	The purchase order fulfilling the requisition line was placed on hold.	If all active lines on a requisition are in Order on hold status, the requisition header status will be Order on hold.
Order canceled	The purchase order fulfilling the requisition line was fully canceled with or without reinstatement.	If all active lines on a requisition are fully canceled without reinstatement, the requisition header status will be Order canceled.
Transfer initiated	The requisition line is placed on a transfer order and the order status was Open at least once.	If all active lines on a requisition are in Transfer initiated status, the requisition header status will be Transfer initiated.
Transfer canceled	The requisition line is placed on a transfer order and the transfer order line was canceled.	If all active lines on a requisition are in Transfer canceled status, the requisition header status will be Transfer canceled.
See line details	Not applicable	If active lines on a requisition are in different statuses, the requisition header status will be See line details.
Cancellation pending	A cancellation request on the purchase order line is submitted by the requisition preparer and is pending approval.	Not applicable
Approved	The requisition line has been approved and is ready for further processing (for example, ordering or sourcing).	If all active lines on a requisition are approved, the requisition header status will be Approved.
Canceled	The requisition line was canceled and is no longer considered for processing.	If all active lines on a requisition are canceled, the requisition header status will be Canceled.
Draft	The requisition line is in draft state and hasn’t been submitted for approval.	If all lines on a requisition are in draft, the requisition header status will be Draft.
Pending Approval	The requisition line has been submitted and is awaiting approval.	If all active lines on a requisition are pending approval, the requisition header status will be Pending Approval.
Rejected	The requisition line was rejected during the approval process.	If all active lines on a requisition are rejected, the requisition header status will be Rejected.
Returned	The requisition line was returned to the requester for correction or additional information.	If all active lines on a requisition are returned, the requisition header status will be Returned.
Withdrawn	The requisition line was withdrawn by the requester before approval was completed.	If all active lines on a requisition are withdrawn, the requisition header status will be Withdrawn.
Order processing	The requisition line is being processed to create or update a purchase order.	If all active lines on a requisition are in order processing, the requisition header status will be Order processing.
On negotiation	The requisition line is undergoing negotiation with suppliers (for example, via RFQ).	If all active lines on a requisition are in negotiation, the requisition header status will be On negotiation.
On contract	The requisition line is associated with an enterprise contract during processing (for example, through the Process Requisitions flow), indicating that sourcing is being fulfilled via that contract.	If all active lines on a requisition are on enterprise contract, the requisition header status will be On contract.
Transfer order canceled	The transfer order associated with the requisition line was canceled.	If all active lines on a requisition are in transfer order canceled status, the requisition header status will be Transfer order canceled.
Replaced	The requisition line was replaced by another line, typically due to changes in item, supplier, or sourcing details.	Not applicable
Split	The requisition line was split into multiple lines to accommodate changes such as quantity distribution, delivery schedules.	Not applicable
Order Canceled Reinstated	The purchase order associated with the requisition line was previously canceled and later reinstated, restoring the line for processing.	Not applicable

Note:

Active lines are those lines that aren’t in any of Canceled, Split, Replaced, or Order canceled status.