How Time and Labor Works with Project Costing

The integration between Time and Labor and Project Costing allows project managers and accountants to manage time cards for employees and contingent workers.

Employees and contingent workers can view and update the time cards that they create. Based on the setup, a time card either displays all projects in the time reporter's business unit or only those projects on which the time reporter is a team member.

Project managers review and approve time card entries created for their projects. Project accountants import the time cards into Project Costing for costing, accounting, analysis (including reviewing actual effort against planned effort), and potentially billing.

The following figure provides an overview of how time cards are created and approved in Time and Labor. It also illustrates how approved time cards are validated and imported into Project Costing. Once these costs are imported, project accountants can adjust them if required.

Using Time and Labor

Employees and contingent workers report project-related time in the Time work area. They account for their worked hours by selecting one or more projects, tasks, and expenditure types. Project managers approve the time cards submitted for their projects.

Here are a few considerations that you must keep in mind while entering time card details:

• The application validates time cards before allowing the user to submit them. It then sends submitted time cards to project managers for approval.

• Your organization may have opted to validate time cards once you save them instead of only upon submission.

• When the Project time card field filters projects based on team membership, then only those projects on which the time reporter has been assigned as a team member will appear.

Using Project Costing

Project accountants use the Import Costs process to validate and import approved time cards into Project Costing.

• Validations ensure that the project is valid, active, and supports transaction charges. The process also validates the following attributes.

  • Business unit

  • Transaction source information

  • Expenditure type and organization

  • Expenditure item date

  • Person

  • Worked hours

  • Project role
  • Contract number
  • Funding source

• All time entries on a time card must be approved before the time card can be imported.

Certain expenditure item attributes are derived during import. The following table describes the derivation rules for the expenditure item attributes derived during import.

Attribute	Derivation
Expenditure end date	Calculated from expenditure item date and business unit.
Expenditure batch end date	Set to the latest expenditure end date in the batch.
Work type	Derived from task details if the work type isn't entered on the time card.

Adjusting Time Cards

Employees and contingent workers can't modify their time cards in Project Costing. However, they can modify their time cards in the Time work area. For example, they can delete time cards for their projects or adjust time card details such as project, task, hours, or expenditure type.

Project accountants and project managers can modify time cards in Project Costing after importing them.

• Project
• Task
• Quantity
• Billable indicator
• Capitalizable indicator
• Utilization
• Expenditure type (only available via REST)
• Project role (only available via REST)
• Contract number (only available via REST)
• Funding source (only available via REST)

Note:

• Adjustments made in Project Costing are reversed if the time card is modified in Time and Labor and reimported.

• Adjust time cards in Time and Labor and then import to Project Costing instead of performing adjustments in Project Costing. This ensures that the latest time card information is present in Time and Labor.

Importing Person-Related Project Cost Transaction Reversals

Time managers can delete time cards in Oracle Fusion Cloud Time and Labor for persons who no longer have active HCM assignments. This results in reversals for the original transactions already imported into Project Costing. For example, if employees or contractors leave the organization and no longer have an active status in Oracle Fusion Cloud Human Resources, time managers can delete their time cards in Oracle Time and Labor and import these deletions as reversals in Project Costing.

Project Accountants can also perform transfers, splits, and other adjustments on transactions originating from Oracle Time and Labor even though the corresponding Oracle Human Resources assignment is no longer active.