Submit the Maintain Project Resource Search Index Job Set

Submit the Maintain Project Resource Search Index job set to update the resources that appear on the Search and Evaluate Resources page when a resource manager searches for resources to fulfill project resource requests.

The job set consists of a set of processes that facilitate efficient and rapid searches for qualified resources.

Resource managers can't search for resources or view resource details if the search index isn't available for a project resource request with qualifications or keywords. For project resource requests without qualifications and keywords, resource managers can search for and evaluate resources based on resource availability even if the search index isn't current or available.

Caution: The search index isn't available if the Maintain Project Resource Search Index job set process fails, or while the process is running.

To submit the job set:

1. Click Navigator > Setup and Maintenance, and search for the Submit Process to Maintain Project Resource Search Index task.

2. Click the Submit Process to Maintain Project Resource Search Index link.

3. Optionally schedule the job set to run at specific times. Setting up a schedule ensures that the index is updated on a regular basis, and has the current qualifications and proficiency information for your resources. To define a schedule:

   1. Click the Schedule tab.

   2. Select the Using a Schedule option.

   3. Select the date and time.

4. Optionally define a notification.

   1. Click the Notification tab.

   2. Click the Create icon.

   3. In the Create Notification secondary window, enter the e-mail address of the recipient.

   4. Select a condition from the list. The recipient receives a notification when the condition is true. For example, you can choose to send an e-mail to the recipient when the job set is executed successfully.

5. Optionally enter submission notes in the Submission Notes field.

6. Click Submit.

7. Click OK in the confirmation message window. The job set runs immediately unless you specified a schedule.

8. Navigate to the Scheduled Processes work area.

9. Review the status of each process in the job set on the Scheduled Processes page.

10. Verify that the status of the following processes is Succeeded on the Scheduled Processes page.

    • Maintain Project Resource Single Attribute Filters

    • Maintain Project Resource Qualification Index

    • Maintain Project Resource Qualification Filters

    • Maintain Project Resource Search Index Job Set

      Note: When you submit the Maintain Project Enterprise Labor Resources process, you also automatically submit the Maintain Project Resource Search Index job set.