Variable Hours Assignment for Resource Requests

If you don't need the resource to work on the project full-time, you can request or assign one or more resources for variable hours on a project.

You can assign the resource to work various hours some or all days of the week (including non-working days) or request for number of hours per week with flexible days to meet the schedule requirements. This helps you schedule resources better.

Specify variable hours in the requested hours to create or update a resource request, assign resources for weekly pattern that's repeated for the duration of the assignment or the request. You can also adjust resource assignment schedule to add variable hours or weekly hours.

Note: You can update a resource request in Open status only.

If you request for a particular number of hours per week, the resource managers can review available capacity based on the resource's total weekly hours available. For example, if a request is for 25 hours each week, they can assign any resource that has 25 hours of remaining capacity for each week to fulfill the request.

Available capacity calculation is based on the requested hours. If the request is for weekly hours, the available capacity is based on the total remaining available hours a resource has each week of the requested duration. If the requested hours specifies using the project calendar hours, hours per day, or variable hours, the available capacity is based on the resource's available hours each day of the requested duration.

If you want to update the requests or assignments in group, you could adjust the hours by calendar or by working days in case the hours of the variable hours fall on non-working days.

Consider these examples:

Within a single assignment, a resource may work Mondays and Tuesdays for 8 hours each day, Thursdays and Fridays for 4 hours each day and not work any hours on Wednesdays. A project manager can request for such a resource assignment.
A project needs a system administrator to work once each week on Tuesday or Thursday to handle weekly builds. The project manager requests a resource for Thursdays 4 hours per day for the duration of the project. The resource manager adjusts the daily hours to Tuesday and assigns the resource.
A project manager raises a request for a DBA analyst for 5 hours every week. The resource manager knows that there is a flexibility of days and assigns resource whose availability score is at least 5 hours every week.
A resource manager created several assignments for a project where the work is scheduled to start on a Saturday, which is a non-working day on the project calendar. The project gets delayed by two weeks. To adjust these assignments, she can select all the impacted assignments on the Change Assignment Schedule page and adjust the start and finish dates by 14 calendar days to ensure the assignments start on the Saturday again but 2 weeks later than originally planned.