Manage Grants Business Unit Implementation Options

Define the default award and billing attributes and set the burn rate indicators for a grants management business unit. The default award attributes are used to process the financial transactions for awards and award projects within the business unit.

The billing attributes are sent to the contract bill plan for billing purposes.

1. In the Setup and Maintenance work area, go to the Manage Grants Management Business Unit Implementation Options task:

   • Offering: Grants Management

   • Functional Area: Grants Management Foundation

2. In the Select Scope dialog box, select Select and Add from the Business Unit drop-down list and click Apply and Go to Task.

3. In the Manage Business Units page, select the business unit in which you want to create or edit the award and billing attributes and click Save and Close.

4. In the Edit Grants Management Business Unit Implementation Options page, complete the following attributes in the Default Award Attributes section:

   Attributes	Description
   Institution	Institution that receives grants or awards to conduct research or studies.
   Contract Type	Type of the grant contract class that's available for award creation.
   Burden Schedule	If the award is not created from an award template, the value you enter in this field becomes the default burden schedule.
   Days to Close	Number of days after the award end date. Use this time to manage award expenses incurred until the close date.

5. In the Default Billing Attributes section, complete the following attributes as appropriate:

   Attributes	Description
   Invoice Method	A set of rules, based on amounts, rates, and cost reimbursable schedule types, that calculate invoice amounts for the bill plan that's associated with the contract line on the associated project.
   Revenue Method	A set of rules, based on amounts, rates, and cost reimbursable schedule types, that calculate revenue amounts for the revenue plan that's associated with the contract line on the associated project.
   Billing Cycle	Frequency at which invoices are created for the bill plan.
   Net Invoice	Indicates whether it's a net invoice or not.
   Labor Format	Labor format to group labor items on an invoice line. Includes the source of columns, text, and layout.
   Nonlabor Format	Nonlabor format to group nonlabor items on an invoice line. Includes the source of columns, text, and layout.
   Event Format	Format to group events on an invoice line. Includes columns, text, and layout.
   Invoice Grouping	Award invoice grouping option for award creation. For example, Associated Project.
   Generated Invoice Status	Status of the generated invoice, valid values are Draft, Released, or Submitted.
   Transaction Type	Receivables transaction type for invoices and credit memos.

6. In the Burn Rate Indicators section, specify the burn rate indicator percentage ranges to indicate the spending limits for award projects. You can use the default values specified in the application or set the required threshold limits.

   Burn Rate Indicators	Description	Default Value Range
   Underspending	Value to indicate that the budget amount assigned to the award project is within threshold limits.	51 to 100
   Overspending	Value to indicate that the budget amount assigned to the award project has reached a maximum threshold.	101 to 999
   On Track	Value to indicate that the budget amount assigned to the award project is below the minimum threshold.	-999.00 to 50

7. Click Save and Close.