Award Review Validations

After you create and define an award, award projects, and award funding, you can validate certain aspects of the award to complete award definition so that costs can be captured and processed.

You must ensure that the award is complete and without any errors before you update the award. You can update the award contract and create contract lines only after the award is validated.

The applications triggers the validation process when you click the Validate button in the Review Award page and checks the award for the following aspects:

• A funding exists for the budget period and funding source.

• A project is associated with the award.

  Note: Ensure that the project is active when you submit the award.

• Funding is allocated to an award or award project.

  Note: Partial allocation of funding results is allowed, however you need to allocate funding amount completely later.

• Ensure that projects assigned to the external funding source are in the Approved status

Review the errors and warnings for the award in the Validation Results region and fix the issues. Then, update the award contract to create contract line and contract project linkages. After a contract line is created, you must update the contract only in Enterprise Contracts and not in Grants Management. Once you create a Grants contract class award in Enterprise Contracts, you can't delete it. Also, once the contract is created for the award, you can't update the primary sponsor, and currency.

When you validate an award, a validation time stamp is created, which you can use to track when the award was last validated. If you update the award and award objects after that period, you can validate the award again by refreshing and verifying the validation results.