Example of Creating a Project to Manage Negotiation

Suppose that you want to create a project to manage negotiation through the various stages of a negotiation lifecycle.

Note: This example applies only if you use Oracle Fusion Sourcing.

The following table summarizes key decisions for this example scenario.

Decisions to Consider	In This Example
Which team members will work on this project?	Amy Marlin is the project manager. Anton James is the project team member.
What access do team members need?	Project team members must be project enterprise resources. To access negotiations from the Manage Work Items page or the Work Items window, the user must be either a owner, collaboration team member, or an active agent for the negotiation.
What tasks must be completed and how much time will each task take?	Create a project plan with the tasks to track various negotiations.

How you Complete a Negotiation Integrated with Projects

To complete a negotiation integrated with projects, follow these steps:

1. In Project Management, create a project, summary tasks, and subtasks to associate with the work items.
2. In Oracle Fusion Sourcing, create a negotiation.
3. In Project Management, perform these tasks:
   • Associate the work item to the appropriate tasks in the project.
   • Specify task completion events to ensure that tasks are marked as complete based on work item events.
   • Verify that tasks are marked complete when task completion events are met.

Prerequisites

• Have access to Oracle Fusion Sourcing.
• In the Project Management work area, assign project enterprise resources as collaboration team members to a negotiation.

Create a Project

1. In the Project Management work area, click Create Project to create a project named Laptop Procurement.

2. On the Manage Project Plan page, click Create and select Create Multiple Tasks from the submenu.

3. Enter 8 in the Number of Tasks field and click OK. Complete the fields as shown in this table and then click Save.

   Task Name	Resource
   Laptop Procurement	Leave blank
   1.1 Research Market Conditions	Anton James
   1.2 Develop Strategy	Anton James
   1.3 Conduct Negotiation	Leave blank
   1.3.1 Publish RFQ	Anton James
   1.3.2 Hold Supplier Conference	Anton James
   1.3.3 Close RFQ for Bidding	Anton James
   1.4 Evaluate Quotes	Anton James
   1.5 Award RFQ	Anton James

Create a Negotiation

1. In Fusion Sourcing, in the Negotiation work area, on the Tasks panel tab, click the Create Negotiation link.

2. In the Create Negotiation window, complete the fields, and click Create.

   Field	Value
   Negotiation Type	RFQ

   Procurement BU and Negotiation Currency fields have default values. You can change them if required. Also, the Negotiation Style must have projects task enabled.

3. On the Edit Negotiation tab, in the Overview train stop, complete the required fields.

   Field	Value
   Title	Laptop Procurement
   Close Date	Future date

4. On the Edit Negotiation tab, in the Lines train stop, you must add at least one line. Complete the required fields and click Save and Close.

   Field	Value
   Description	Goods for inventory

   Other mandatory fields in the Lines section have default values. You can change them as required.

Create Work Items to Track Task Completion Events

1. In the Project Management work area, on the Manage Project Plan page, for the Publish RFQ task, right-click and select Manage Work Items.

2. Complete the following fields and click Save and Close.

   Type	Name	Task Completion Event
   Negotiation	Laptop Procurement	Negotiation Published

   Similarly, you can create work items for all the other tasks mentioned above and specify task completion events for each work item.

Progress the Negotiation and Drive Task Completion

Now verify that the project tracks the negotiation life cycle effectively.

1. In Fusion Sourcing, in the Negotiation work area, from the Tasks panel tab, click Manage Negotiations.

2. On the Manage Negotiations tab, search for the Laptop Procurement negotiation.

3. In the Search Results region, click the Laptop Procurement link to view the negotiation details.

4. On the Edit Negotiation tab, Click Publish.

5. Click Save.

   On publishing the negotiation, the Publish RFQ task is marked as complete as the task completion event is met.