Budgetary Control Funds Status

Budgetary control funds status indicates the validation result of the transaction amount against the budget amount. You can set budgetary control for a project, task, resource, award, and funding source segments.

If a project is enabled for budgetary control and the business unit or ledger is also enabled for budgetary control, then a baselined budget version that's created using a budgetary control enabled financial plan type must exist for transactions that must be subjected to project budgetary controls. The following transactions are validated for funds:

Purchase orders to an inventory destination and direct procurement of materials to a work order destination
Transfer order expense costs
Expense related requisitions
Expense related purchase orders
Supplier invoices (includes variances, prepayments, and application of prepayments)
Expense related purchase order receipts
Project cost transactions (created with Oracle Projects or third-party application source and imported using the Import Costs process)

The following transactions aren't validated for funds:

Work order costs excluding costs for direct procurement of materials to a work order destination
Sales order costs
Miscellaneous inventory issues
Transfer order inventory costs
Burden cost amounts for spend authorizations
Payments
Cross-charge transactions
Transactions that are excluded for the ledger or business unit in the Manage Budgetary Control page.

Reviewing Funds Status Results

You can review transaction and budget level budgetary control results on the following pages listed in the table.

Page	Section	Action
Manage Unprocessed Costs This page displays funds check results at the transaction level.	Search Results	Select the transaction row. Click the Failed icon in the Funds Status column to open the Funds Reservation window. Alternatively, Select the transaction row. Click the View Results option from the Actions menu.
Manage Project Costs This page displays: Cost and cost adjustments made to transactions. Results at the transaction level.	Search Results	Select the transaction row. Click the Failed icon in the Funds Status column to open the Funds Reservation window. Alternatively, Click the transaction number. Click the Adjustment History tab on the Expenditure Item page. Click View Budgetary Control Results in the Adjustment Errors region to open the Funds Reservation window. Else, Select the transaction row. Click the View Results option from the Actions menu.
Manage Project Costs If the original transaction passes budgetary control validations but the adjustments: Pass with warning, then the overall status is Warning. Fail, then the overall status is Passed. Cost distribution lines aren't generated for the transactions that fail budgetary control validations.	Errors	Select the transaction row in the Search Results region. Click View Budgetary Control Results in the Errors region to open the Funds Reservation window.
Manage Cost Distributions This page displays: Cost and cost adjustments made to transactions. Results at the distribution level.	Search Results	Select the transaction row. Click the Failed icon in the Funds Status column to open the Funds Reservation window. Alternatively, Click the transaction number. Click the Adjustment History tab on the Expenditure Item page. Click View Budgetary Control Results in the Adjustment Errors region to open the Funds Reservation window.
Diagnostic Dashboard	Diagnostic Test Run Status	Generate the Project Budgetary Control Validation and Balance Activities diagnostic report.

By default, transaction-level results are displayed in the secondary window. You can change the view to display budget-level results.

Understanding Funds Status Results

The following table describes funds status results of budgetary control on cost transactions.

Status	Description
Blank	Transaction isn't eligible for funds check or transaction isn't validated for funds.
Passed	Transaction successfully passed funds check.
Failed	Transaction failed funds check.
Warning	Transaction passed funds check with warnings.

Failure Scenarios for Funds Check

Note: When the funds check fails, first identify if the failure is in the Project Management control budget or the General Ledger control budget and then take the appropriate action to resolve the error.

The following table lists the scenarios in which transactions that are enabled for budgetary control validation can fail funds check.

Failure Scenario	Resolution
No control budget exists	Navigate to the Manage Budget Versions page, create a control budget by setting the budget to baseline, and then trigger the funds check from the respective transaction page. The budget version should be enabled for budgetary control and must be created using a financial plan type that's enabled for budgetary control. For a project that’s enabled for budgetary control, the control budget exists only if the budget is created using a budgetary enabled financial plan type and set to baseline.
Control budget is created but the budget date is outside the control budget date range	For a non-sponsored project, you must either change the budget date or project dates and set the budget to re-baseline such that the control budget dates are updated. For a sponsored project, you must either change the budget date or the dates of the project and the award, and then submit the date changes from the Edit Award Details page.
Control budget is created but the transaction amount is higher than the available budget	Reduce the amount charged on the transaction or increase the budget amount.
Control budget is created but the control budget is in closed or permanently closed status.	For a closed control budget, you will need to redefine the control budget. For a permanently closed control budget, you can't redefine and have to use another project.
Control budget is created but the control budget period is closed or permanently Closed status.	For a permanently closed control budget period, you can't reopen and have to use another project. For a closed control budget period, you need to reopen the control budget period. To open the control budget period: Click Navigator>Budgetary Control. Click the Budget Period Statuses task in the panel drawer. Search for the control budget and then click the name of the control budget for which you want to edit the budget period status. Note: Use the first few characters of the project number to search for the control budget. Select Open from the Status drop-down list, and click Save and Close. Note: By default, all users don't have access to the control budget. You can grant control budget data access to users using the Manage Control Budget Data Access for Users task in the Setup and Maintenance work area.
Burden enabled project but the burden schedule is inactive.	Build the burden schedule for the project.
Burden enabled project with an active burden schedule but the burden multiplier for a particular expenditure type is not present.	Provide the burden multiplier for that exception type.
The transaction failed budgetary control validation with one or more errors.	If you see the missing currency conversion information on transaction error for cost transactions, then ensure that the currency conversation attributes are defined in the Budgetary Control settings of the planning options for the plan version. After you define the currency conversion attributes, set the budget to baseline, and then import the cost transactions. If the requesting amount is more than the available budget amount, then increase the budget amount such that the costs get processed. However, if the costs can be reduced, then you can choose to reduce the budget amount being processed and reserved. If the transaction fails for the General ledger control budget indicating that the budget account can't be derived, then ensure that a budget account is derived using the Transaction Account Definition (TAD) rules. Even if the project isn't enabled for budgetary control, the application derives the budget account from the Transaction Account Definition and triggers funds check. So, create a Transaction Account Definition, map the accounting rules, activate it, and then associate it to a ledger to derive the budget account using the account rule assignments. Don't use the seeded Transaction Account Definition. Create one by duplicating the existing one.
Insufficient Funds	Check for the available funds and then take the appropriate corrective action. For example, the corrective action could be to increase the project budget with the missing amount and re-baseline or limit the transaction to the available amount. Note: For sponsored projects, you can check the budgetary control balances on the Award Overview page. For non-sponsored projects, use the Budgetary Control Analysis Report to check the budgetary control balances.
The account rules assigned to the transaction account type are insufficient to derive a value for any of the segments of the chart of accounts.	If you're using mapping sets, then verify the mapping set input and output values defined in the subledger accounting setup and edit these values as appropriate. For more information, see Mapping Sets and How You Define Mapping Sets.