The Actual Units Asset Cost Allocation Method
The Actual Units asset cost allocation method is based on the actual number of units defined for a project.
Use this allocation method when your assets are almost identical in nature, and the primary difference is in the number of items for each asset. The cost allocation would then be driven by the number of asset items. It would be logical for one asset that has a quantity of 2 to be allocated twice the cost of an asset (with the same price) with the quantity of 1.
Actual Units is a required field during project asset definition.
For example, let’s say a building needs the following heating, venting, and air-conditioning (HVAC) units:
- One for the first floor
- Two for the second floor
- Three for the third floor, and
- Four for the fourth floor
In all, there are four assets listed here, with a total quantity of 10 (1+2+3+4). The project manager decides to allocate asset costs by actual units in this context.
For guidance on how to specify the asset cost allocation method for a project, see the Specifying Asset Cost Allocation Methods While Setting up a Project section in the Asset Cost Allocation Methods topic.
Actual Units: Create Project Assets
The project manager creates the four assets and adds the quantity numbers as appropriate. Here's a table describing the listing of the four project assets tracking the ten HVAC Units.
| Asset | Asset Cost Allocation Method | Actual Units | Prorate % |
|---|---|---|---|
| HVAC Units for Floor 1 | Actual Units | 1 | 10% |
| HVAC Units for Floor 2 | Actual Units | 2 | 20% |
| HVAC Units for Floor 3 | Actual Units | 3 | 30% |
| HVAC Units for Floor 4 | Actual Units | 4 | 40% |
| Totals | 10 | 100.00% |
Actual Units: Assign Project Assets to the Project or its Tasks
Because these assets were defined and assigned at the project level, there are no task-level assignments.
Actual Units: Create and Collect Project Costs
Now that the assets are associated with the project, the project manager can start importing costs and allocate them to these assets.
Say the project manager imports and adds a cost of $1000 to the project. To view the imported cost:
- The project manager navigates to Projects > Costs > Side Panel > Manage Project Costs and searches for the imported costs by project.
- From the search results, the project manager clicks the Transaction Number associated with the imported cost. The Project Cost Transaction page appears.
- The project manager clicks the Costing tab to view cost details.
- The project manager then selects the Line Number associated with the cost and clicks View Accounting to view details associated with the imported cost.
Actual Units: Generate Asset Lines
The project manager now runs the Assets > Panel Drawer > Generate Asset Lines process.
Actual Units: Review Project Asset Lines
Once the process completes, the project manager reviews the project asset lines generated (Projects > Assets > Manage Capital Projects > Search > Actions > Manage Asset Lines) to check whether the imported project cost has been distributed as expected. They see that four asset lines are generated for the imported project cost, and the values in the Split Percentage column is as specified in the Prorated Percentage column in the table above.
Here's a table listing out the prorated amounts allocated to each asset in this example.
| Asset | Split Percentage | Project Expenditure | Allocated Amount |
|---|---|---|---|
| HVAC Units for Floor 1 | 10.00% | $1.000.00 | $100.00 |
| HVAC Units for Floor 2 | 20.00% | $1,000.00 | $200.00 |
| HVAC Units for Floor 3 | 30.00% | $1,000.00 | $300.00 |
| HVAC Units for Floor 4 | 40.00% | $1,000.00 | $400.00 |
| Totals | 100.00% | $1,000.00 |
Actual Units: Transfer Assets to Oracle Assets
Once the project manager is ready to transfer these asset lines to Oracle Assets, they use the Projects > Assets > Side Panel Drawer > Transfer Assets to Oracle Fusion Assets process to transfer these asset lines to Oracle Assets.