The None Asset Cost Allocation Method
None is an asset cost allocation method that will NOT allocate common and indirect costs to project assets.
Say a project manager needs the following assets for a project:
| Asset | Asset Cost Allocation Method | Actual Units | Prorate % |
|---|---|---|---|
| Clay Tennis Court 1 | Actual Units | 1 | TBD% |
| Clay Tennis Court 2 | Actual Units | 1 | TBD% |
| Clay Tennis Court 3 | Actual Units | 1 | TBD% |
| Clay Tennis Court 4 | Actual Units | 1 | TBD% |
| Totals | 4 | 100.00% |
There are four assets associated with this task. Therefore, each asset is eligible to receive all or a portion of the project costs.
For guidance on how to specify the asset cost allocation method for a project, see the Specifying Asset Cost Allocation Methods While Setting up a Project section in the Asset Cost Allocation Methods topic.
None: Create Project Assets
When the project manager wants to include these assets into a project, they create the project and use the Capital tab of the Manage Financial Project Settings page to list these assets out. The asset cost allocation method chosen must be Actual Units.
It’s also important to note that all four of these assets are assigned at the project level. This means that when a new common project expenditure item is added to the project, the cost will be assigned to these assets using the prorated percentage we saw calculated in the table above.
The project manager similarly adds details associated with the other assets.
The project manager can also add project assets to a project using Oracle Assets. To do so, they must:
- Navigate to Oracle Assets > Side Panel > Manage Capital Projects.
- Search for the project.
- Select the project and then click Actions > Manage Capital Assets.
None: Assign Project Assets to the Project or its Tasks
For each asset assignment, the project manager captures the following details, among others:
- Project Task Name / Number: The name or number of the project or task.
- Project Asset Names: Names of assets that must be assigned to the project or task.
None: Create and Collect Project Costs
When None is the asset cost allocation method, asset line will be generated but NOT assigned to any project assets.
The use case for using None would be when the other five asset cost allocation methods do NOT meet the needs for assigning the project costs to the project assets. The customer will have to assign these unassigned asset lines manually through the Project Assets UI, or in larger volumes with FBDI or the VBAFE (REST) tools.
Unassigned asset lines typically occur when more than one asset is assigned to an asset assignment level, such as the project or one of its task. Customers have the option to determine the best way to allocate project costs to these project assets.
Now that the assets are associated with the project, the project manager can start importing costs and allocate them to these assets.
Say the project manager imports and adds a cost of $1000 to the project. To view the imported cost:
- The project manager navigates to Projects > Costs > Side Panel > Manage Project Costs and searches for the imported costs by project.
- From the search results, they click the Transaction Number associated with the imported cost. The Project Cost Transaction page appears.
- They click the Costing tab to view cost details.
- The project manager selects the Line Number associated with the cost and clicks View Accounting to view details associated with the imported cost.
None: Generate Asset Lines
The project manager now runs the Assets > Panel Drawer > Generate Asset Lines process.
None: Review Asset Lines
Once the process completes, the project manager reviews the project asset lines generated (Projects > Assets > Manage Capital Projects > Search > Actions > Manage Asset Lines) to check whether the imported project cost has been distributed as expected. They see that four asset lines are generated for the imported project cost, and the values in the Split Percentage column is as specified in the Prorated Percentage column in the table above.
Note that the allocated amount of the asset lines is exactly as expected. An additional asset line was created for assets without assignments. Note that there are four possible project assets that could receive or share in the project costs if the customer decides to split the asset line.
| Asset | Split Percentage | Project Expenditure | Allocated Amount |
|---|---|---|---|
| Clay Tennis Court 1 | TBD% | $4,000.00 | TBD |
| Clay Tennis Court 2 | TBD% | $4,000.00 | TBD |
| Clay Tennis Court 3 | TBD% | $4,000.00 | TBD |
| Clay Tennis Court 4 | TBD% | $4,000.00 | TBD |
| Totals | 100.00% | $4,000.00 |
None: Transfer Assets to Oracle Assets
Once the project manager is ready to transfer these asset lines to Oracle Assets, they run the Projects > Assets > Side Panel Drawer > Transfer Assets to Oracle Fusion Assets process to transfer these asset lines to Oracle Assets.