Allocate only Associated Costs for Automatically Created Assets
The Allocate only associated costs for automatically created assets option controls how you allocate non-asset associated costs.
Default Behavior (Option Disabled)
When this option is disabled, Project Costing allocates all project costs—both asset associated and non-associated—across all eligible project assets for a task. The application uses the selected asset cost allocation model, such as Spread Even, to distribute unassociated costs among all assets (automatic and manual). Asset associated costs, such as item receipt or tracked invoice costs that triggered asset creation, are directly assigned to the related automatically created asset.
This feature will be available starting with the 25D release.
The example below illustrates the default behavior of the Generate Asset Lines process for an automatically created project asset.
We have a project, CP1, that has one task, T1, with automatic project asset creation enabled and asset cost allocation option set to Spread Even for the Raw cost type.
The following project cost transactions are incurred for CP1 and T1. Two of the transactions, 1001 and 1002, resulted in 2 project assets, CAP_AA1 and CAP_AA2 being automatically created and assigned to CP1, T1. A manually created project asset, MAN_PA1, also exists at the same project and task.
| Transaction Number | Transaction Type | Automatic Project Asset? | Asset Name | Raw Cost |
| 1001 | PO Item Receipt | Y | CAP_AA1 | 1000 |
| 1002 | AP Supplier Invoice Cost (Tracked as Asset in AP) | Y | CAP_AA2 | 2000 |
| 1003 | Labor Costs | N/A | N/A | 600 |
| Asset Name | Source | Asset Assignment |
| CAP_AA1 | Automatic | T1 |
| CAP_AA2 | Automatic | T1 |
| MAN_PA1 | Manual | T1 |
The following table shows the allocation of costs when the Allocate only associated costs for automatically created assets option is disabled.
| Asset Name | Transaction Number | Cost Allocated | Cost Association | Allocation Model |
| CAP_AA1 | 1001 | 1000 | Asset associated | Direct |
| 1003 | 200 | Not associated | Spread Even | |
| CAP_AA2 | 1002 | 2000 | Asset associated | Direct |
| 1003 | 200 | Not associated | Spread Even | |
| MAN_PA1 | 1003 | 200 | N/A | Spread Even |
Behavior When this Option is Enabled
When this option is enabled for the CP1 project, the Generate Asset Lines process allocates only asset associated costs to automatically created assets, and doesn't allocate other costs.
| Asset Name | Transaction Number | Cost Allocated | Cost Allocated with the Asset | Allocation Model |
| AA1 | 1001 | 1000 | Directly associated | Direct |
| AA2 | 1002 | 2000 | Directly associated | Direct |
| MAP_PA1 | 1003 | 600 | N/A | Spread Even |
In the table above, if no manually created project assets are found at T1, the cost of 600 will be left unassigned, and users will have to manually review and allocate costs, and assign asset lines to the required assets.