Create Recurring Invoice and Revenue Events with the Assistant

This topic provides instructions for creating recurring invoice and revenue events by using the Project Billing and Revenue Event Creation Assistant.

Use this flow when you want the assistant to calculate recurring event dates and amounts for an eligible external fixed-price contract or contract line.

Before You Start

Make sure you know:

• The contract number or exact contract name.
• The contract line number or name, or that you want the assistant to evaluate all eligible lines.
• The exact active event type name.
• The billing frequency: Monthly, Quarterly, Half-Yearly, or Yearly.

Also, make sure the contract and contract line meets these requirements:

• The contract is external.
• The contract or contract line is fixed price.
• The contract and contract line aren’t Closed or Canceled.
• The contract line has a valid end date.
• The contract line amount isn’t blank or zero.
• The contract line has an amount-based invoice method, revenue method, or both.
• The contract line has no association or only one active project or project-and-top-task association.
• The contract line has a revenue plan if the event type is applicable to revenue.

Steps

1. Open the Project Billing and Revenue Event Creation Assistant from the AI Agents page.
2. Insruct the assistant that you want to create recurring invoice or revenue events. For example, you can enter: Create monthly Bonus events for contract 587642 line 10.
3. Provide the contract number or exact contract name.
4. Provide a contract line number or name, or instruct the assistant to evaluate all eligible lines.
5. Provide the billing frequency.
6. Provide the exact active event type name.
7. Review the details the assistant has identified.
8. Confirm the details so the assistant can generate the event preview.
9. Review the proposed events. The preview shows proposed event dates, amounts, currency, descriptions, project or task information, invoice hold values, and revenue hold values.
10. Ask the assistant to update supported proposed event attributes, if needed.
11. Review the updated preview.
12. Approve the preview. The assistant creates the events only after you approve the proposed events.

Note:

If the assistant finds existing events for the contract line, it doesn’t create additional recurring events. The assistant displays the existing events and explains that you can create remaining events manually, or remove existing events manually, if appropriate, and then run the assistant again.