Setting Up Inspection Calendars

Inspection calendars establish the days of the week and daily hours that are available for scheduling specific types of inspections.

Administrators add, modify, and delete inspection calendars on the Inspection Calendar page.

Adding an Inspection Calendar

1. Select Inspection Setup > Inspection Calendar.

2. On the Inspection Calendar page, click Add.

3. On the Inspection Calendar Details page, enter values for the following fields:

   Page Element	Description
   Calendar ID	Enter a unique ID for the calendar.
   Inspection Type	Select the type of inspection to which this calendar applies. For more information on inspections types, see Setting Up Inspection Types.
   Inspection District	Select the district to which this calendar applies. Note: A small municipality may have only one defined district ID that includes its entire inspection area. A large municipality may have multiple defined district ID. This enables you to create inspection calendars for different areas to optimize your distribution of resources. For more information on districts, see Setting Up Districts.
   Description	Enter a description for the calendar. For example, you might enter Final fence inspection calendar.
   Start Date	Enter the first day of the calendar.
   End Date	Enter the last date of the calendar. You can leave this field blank to give the calendar an open end date.
   Start Time and End Time	Enter the start and end time for the calendar. For example, you might enter a start time of 09:00 and an end time of 16:00.
   Recurrence	Select whether the calendar reoccurs weekly. If you select Weekly recurrence, enter the number of weeks between occurrence in the Weeks Between Occurrences field.
   Weeks Between Occurrences	Enter how many weeks are between each occurrence. For example, if you select a recurrence of Weekly with 1 week between occurrences, the calendar repeats every week. Note: When the recurrence frequency for an inspection calendar is greater than 1, the first week of scheduling is the week that contains the start date, where Sunday is considered the first day of the week. Therefore, it is recommended that you set the start date to the Sunday of the first week in which you want to schedule inspections.For example, you create an inspection calendar for Mondays and Fridays where the recurrence frequency is 2, alternating weeks. Setting the calendar start date to January 1, 2019 causes January 4, 2018 to be available for scheduling but not December 31, because it is before the start date. Also, January 7 and 11 are in the alternate week, so the next days available for scheduling are January 14 and 18. If you set the start date to January 5, which is still part of the first week that the calendar is active, the system considers this same week as the start week, but no days are available until January 14 and 18.
   Inspection Days	Select the days of the week that are available for inspection scheduling.

4. Click Save.

Note: For overnight inspection calendars that go past 12 a.m. (midnight), you must create two calendars: one for the time period up until midnight, and one for the time period after midnight. For example, to create a weekday overnight calendar that starts at 09:00 p.m. and ends at 05:00 a.m. the following day, the first calendar would have a start time of 09:00 p.m. and an end time of 12:00 a.m. on Monday, Wednesday, and Friday. The second calendar would have a start time of 12:00 a.m. and an end time of 05:00 a.m. on Tuesday, Thursday, and Saturday.

Modifying an Inspection Calendar

1. Select Inspection Setup > Inspection Calendar.

2. Click a row on the Inspection Calendar page.

3. On the Inspection Calendar Details page you can:

   • Update the inspection calendar field values.

     Note: You cannot edit the Calendar ID.

   • Delete the calendar. You will be prompted to confirm the permanent deletion.

4. Click Save.

Deleting Inspection Calendars

1. Select Inspection Setup > Inspection Calendar.

2. Click Edit.

3. Select the check boxes next to all the inspection calendars you want to delete.

4. Click Delete. You will be prompted to confirm the permanent deletion.