Reviewing Journal Entries

You view and edit journal entries on the Journal page.

Journals contain debit and credit accounting entries created by the Generate Accounting process for the accounting transactions that it processes. You can export journals that do not contain errors to an Enterprise Resource Planning (ERP) system.

Viewing Journal Entries

Select Accounting > Journal, or click Journal on the Agency Springboard.

The grid on the Journal page displays all of your journal entries and their current status by the accounting date. Valid journal entry statuses are:

• Created: Indicates that the journal has been created but not validated.

• Error: Indicates that the journal has one or more validation errors.

• Valid: Indicates that the journal has been validated and is ready to be exported.

• Sent: Indicates that the journal has been exported to a file that can be used to update an ERP system.

Reviewing Accounting Lines

1. Select Accounting > Journal, or click Journal on the Agency Springboard.

2. Select a journal entry on the Journal page.

3. In the Lines tab of the Journal Details page, select an accounting line.

4. On the details page, you can update the following accounting fields:

   • Account

   • Division

   • Department

   • Fund

   • Function

   • Program

5. Click Save.

6. On the Journal Details page, click Validate to ensure that the accounting lines are still valid after the changes you made.

Viewing Journal Entry Errors

1. Select Accounting > Journal, or click Journal on the Agency Springboard.

2. Select a journal entry on the Journal page.

3. Access the Header Errors tab to view any header errors for the accounting line.

4. Access the Line Errors tab to view any line errors for the accounting line.

   You can correct these errors on the Lines tab. Once you correct and validate a line error, it no longer appears on the Line Errors tab.