1. Using Business Licenses
  2. Applying for a Business License Renewal

Applying for a Business License Renewal

Business owners can submit an online renewal application to stay in compliance with license ordinances.

Agency staff and businesses can renew business licenses for the types of licenses that are configured for renewals by the agency. When the license is about to expire, you can begin the renewal application process. You can also renew the license when the license expires and after the license has expired, based on your agency’s license expiration setup. A renewal application must be fully processed before you can start another renewal or an amendment.

Note: The primary contact and contacts with full access to business license can apply for renewal and amendment. For details about contact types, see Setting Up Contact Types and Working with Application Contacts.

Here’s the flow for renewing a business license:

  1. Click Renew.

    When the license can be renewed, the Renew link appears next to the expiration date on the business license Overview page. You can also renew by selecting the Renew action for a license in the list of business licenses or on the Business License page of the business. If the license already has a renewal or an amendment in progress, the option to renew isn’t available.

    Note: You cannot submit a renewal application if it has a condition applied on the license with the rule Prevent Application Progress for license renewal. When you click the Renew button, a message appears that there are conditions applied. If you click Cancel, the message window closes without any action. If you click OK, the renewal application form opens for the user to fill in the details. When you click Submit, the form is saved with a Pending status because of the applied conditions. You can return to the form and resubmit after the conditions are resolved. For details about business license conditions, see Applying Conditions to Applications.

  2. The renew action takes the applicant to the renewal intake form for the business license type. Fill out and submit the renewal application form.

    In the renewal application form, you’ll see the information copied from the most recent license transaction. This can be the license origination, an approved amendment, or a previous renewal. The industry standard classification codes (NAICS) that are associated with the business license are also copied over to the new renewal application, which you can update in the Industry Classification section. However, tax-related details aren’t copied over and you must always report them. You'll be able to update the fields that were designated for renewals in the intake form to reflect any changes. If desired, you can click Show All to review information that is part of the license but can't be updated.

    The specialist assignment is also copied over to the renewal application.

    Note: For the specialist to be copied to the renewal application, your agency must have enabled the Copy Assigned Specialist for Amendments and Renewals switch in the Business License Options page. For details, see Setting Up Agency-Level Options for Business Licenses.

  3. Pay any required renewal fees after reviewing the details. If the renewal application is being submitted after the expiration grace period, fee components can include a penalty, interest, or late fees—as set up by your agency.

    Setting Up Fee Schedules and Mapping Form Fields to Decision Model Attributes.

  4. Agency staff accepts, reviews, and approves the renewal application.

The business license shows the renewal activity and status, such as submitted, pending, or completed, in the License Activity section of the Overview page. After fees have been paid and the application is approved, the renewed license status is Completed. Any adjusted information for your business appears on the license and business pages after application processing is complete.

Inactivated License: When the business license related to this amendment application is inactivated, then the status of the application changes. The status changes to Withdrawn if the amendment application was in any of the following statuses—Submitted, Accepted, In Process, Inspection, or License Issuance. If the status was Pending, it will change to Void.

Renewing Multiple Business Licenses

You can renew multiple business licenses at a time if your agency has configured multiple application selection. For more information on setting up multiple application selection for business licenses, see Setting Up Agency-Level Options for Business Licenses and Setting Up General Information for Business License Types.

You can renew multiple business licenses from both the Business Overview and Business Locations pages.

Here's the procedure for renewing multiple business licenses from the Business Overview page:

  1. Select the Businesses tile on the Agency Springboard.

  2. On the Businesses page, click the row for the selected application to open the Overview page.

  3. On the Overview page, click Actions and select the Renew Licenses option.

    The renew licenses opens in a new window. If your browser has a pop-up blocker, make sure it allows pop-up windows from the URL associated with Oracle Permitting and Licensing.

  4. Select the location or doing as business as to renew the associated licenses that you are authorized to renew. You can renew multiple licenses together that are associated with the same location. In case of multiple locations, licenses are displayed one for each location.

    From the Renewals Started tab, you can access the renewal transaction for licenses that are already in progress.

  5. Click Renew Licenses button to renew the selected licenses.

Here's the procedure for renewing multiple business licenses from the Business Locations page:

  1. Select the Businesses tile on the Agency Springboard.

  2. On the Businesses page, click the row for the selected application to open the Locations page.

  3. On the Locations page, click Actions and select the Renew Licenses option.

    The renew licenses opens in a new window. If your browser has a pop-up blocker, make sure it allows pop-up windows from the URL associated with Oracle Permitting and Licensing.

  4. Click Renew Licenses button to renew the selected licenses.

Note: If you have configured your agency settings and your business license types and forms for single intake, you can make payment for multiple business applications using the Make Payments tile on the Agency Springboard. For more information on making payments, see the Making Payments for Multiple Business Applications section in Making Payments.