Setting Up Activity Tracking

This topic gives you an overview of the steps involved in setting up activity tracking for the administrative actions that are required during the application process.

1. Set up activity statuses, if desired, and review system statuses.

   See Setting Up Activity Statuses.

2. Set up activities.

   See Setting Up Activities.

3. Define activity groups.

   See Setting Up Activity Groups.

4. Add activities to the groups and configure the activity rules that are used to calculate due dates of tasks.

   See Defining Planning Application Activity Rules.

5. Assign the activity group to the planning application type.

   See Setting Up Planning Application Types.

Setting Up Public Comments for Planning Applications

You can configure Planning and Zoning activities to open public comment periods for planning applications. When an activity has Allow Public Comments enabled, registered public users can submit comments for the application during the activity’s comment period. The comment period is available only while the activity is active and the activity status isn’t canceled.

Here's how to set up an activity with a public comment period:

1. Create or identify the reusable activity for which there will be a public comment period.

2. Add the activity to an activity group.

   • In the activity setup drawer, turn on Allow Public Comments.

   • Configure the base date and due date rule that determine the activity date range.

     Public comments can be enabled only for activities using the Days after base date type.

3. Assign the activity group to the applicable Planning and Zoning application type.

The application appears on the public-facing Public Comments page only during the open comment period.