Improvement in Supplier Site Selection for Supplier Portal Invoices Based on Purchase Order details

Choose a supplier site for invoices on the Supplier Portal from a list based on the bill-to business unit supplier site assignments from the purchase order. This contextually tailored list of sites speeds selection and increases accuracy.

While creating a PO matched invoice using Supplier portal, the Purchase Order supplier site is defaulted in the supplier site of Invoice if the Supplier Site is a Pay Site. However, the Supplier site in the Invoice UI is also allowed to be updated and the user can select another site from the List of Values(LOV) attached to the Supplier Site field in the Create Invoice page of Supplier portal. This Supplier Site LOV in the "Create Invoice" page for Matched invoices in Supplier portal, displays additional pay sites which are not even applicable to the Bill-To Business Unit of the Purchase Order. Hence in the Supplier Portal today, all combinations of Supplier Site assignments against different Business Units appear which creates lots confusion for the user to select the correct Supplier Site/Business Unit combination.

This feature enhances the Supplier Portal, "Create Invoice" page for Matched invoices, where the Supplier Site LOV now fetches only those Pay Sites, which have the valid assignment against the Bill-to BU of the Purchase Order. The same logic is already used while fetching the Supplier sites in Payables Invoice page.

Supplier Site Assignment Against the Bill-To BU of the PO

Supplier Site LOV in Supplier Portal Before the Change

Supplier Site LOV in Supplier Portal After the Change

Business benefits include:

• Simplify the entry of invoices into the Supplier Portal by narrowing down the supplier sites available for selection based on the purchase order bill-to business unit context.

• Such improvements with simplified entry of invoices using the Supplier Portal can encourage suppliers with small to medium-sized volumes to enter more invoices through this channel.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

• By default, the PO supplier site is populated on the invoice in the Create Invoice UI of Supplier Portal. In the Create Invoice page of Supplier Portal, the user can update the invoice with a different supplier site, because the PO site can be different from the invoice site.

• This feature consistency of the Supplier Site LOV logic in both the Supplier Portal and the Create/Edit Invoice pages.

Key Resources

• Select Supplier Site Based on Purchase Order
• This feature originated from the Idea Labs on Oracle Cloud Customer Connect: Idea 657827