Advanced Access Requests Supports Procurement Agent Access Setups

For certain privileges that grant access to Procurement functionality, a user must have both the privilege and a corresponding action as a procurement agent for a business unit. When a request is made for a role that contains such privileges, the application can select appropriate procurement-agent actions automatically.

A request for one of these roles may be made on behalf of a user with no earlier role assignment that recognizes the user as a procurement agent for a business object. In that case, the requester must select the Business Unit security context and, as its security value, specify the appropriate business unit. If not, the request can't be submitted, and an error message alerts the requester of this requirement.

A request for one of these roles may also be made on behalf of a user who is already defined as a procurement agent with a respective business unit. In this scenario, the requester has two options: One is to submit the request with no additional business unit data security context, which will then use the existing procurement agent setups. The other is to submit the request with a new business unit context which will then be added.

Once the request is submitted and analyzed:

• The request approver sees a new attribute in the header of the request record. It's labeled Procurement Agent Access, and it opens a drawer that displays procurement-agent actions. Among them, the selected actions are those the application has determined to be needed. The approver can view or edit the selections.

Approver View of a Procurement Agent Access Request

Approver View of Procurement Agent Access Actions

• A reviewer, if one is assigned, also sees the Procurement Agent Access attribute in the header of the request record. It provides view-only access to the drawer, which displays the selection of procurement-agent actions with any edits the approver has made.

Reviewer View of a Procurement Agent Access Request

Reviewer View of Procurement Agent Access Actions

Business Benefit

This new feature provides visibility and streamlines the process for ensuring that users have the necessary data access when roles containing procurement-agent access privileges are requested.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

When you request a role and define the applicable business-unit context for the role request, it's important to know the appropriate procurement business-unit values, which are different from general business units.