Balance Maintenance Opt-Out for Supporting References

Opt-out of the calculation and carry-forward of supporting reference balances by ledger or subledger, even when linked to a journal entry rule set. Continue capturing references for management reporting without the added burden of maintaining the balances. This approach is recommended for supporting references that frequently get new values, which are short-lived or are needed for only a few accounting periods.

Manage Subledger Application

A new field has been added called Maintain Supporting Reference Balances. When enabled, the application maintains supporting reference balances each period.

NOTE: For seeded subledgers (e.g., Payables, Receivables) the setting is permanently enabled, whereas for Accounting Hub you can disable the entire subledger.

Manage Subledger Accounting Options

A new field has been added called Maintain Supporting Reference Balances. There are three options for how the supporting reference balances can be maintained by ledger and subledger application combination:

  1. All - the account balance will be maintained even if the account balance nets to zero for the supporting references. For balance sheet accounts, balances are carried forward to the following fiscal year. For profit and loss accounts, balances are carried forward only until the last accounting period of the fiscal year.

  2. Nonzero balance only - the account balances are maintained only when they are not zero. With this option, account balance is not carried forward to next period if both ending balance debit and ending balance credit are zero. For balance sheet accounts, balances are carried forward to the following fiscal year unless both ending balance debit and ending balance credit are zero. For profit and loss accounts, balances are not carried forward across fiscal year even if the ending balance in the last accounting period is not zero.

  3. None - the account balance will not be maintained for any supporting references and account types.

Manage Subledger Accounting Options

Eliminates unnecessary balance maintenance, reducing overhead costs and speeding up open period processing.

Steps to Enable

You don't need to do anything to enable this feature.

Tips And Considerations

Here are a few important tips and considerations to note for this feature -

  • For subledgers where supporting references are only required for a few accounting periods, configure Maintain Supporting Reference Balances to 'Nonzero balance only.'
  • Cost Management application is excluded from this feature.
  • Manage Subledger Application-
    • For new and existing subledgers, the Maintain Supporting Reference Balances setting is enabled by default.
    • The setting can only be disabled for non seeded applications (e.g. Accounting Hub).
  • Manage Subledger Accounting Options-
    • For an existing ledger and subledger combination:
      • If the Maintain Supporting Reference Balances setting is enabled for that subledger in Manage Subledger Application, the default is 'All'.
      • If it is not enabled, the default is 'None'.
      • If the XLA_35044792 dev opt-in is enabled to stop carrying forward balances before 25B, the default is 'Nonzero balance only.'
    • For any new ledger and subledger combination, the Maintain Supporting Reference Balances setting is 'Nonzero balance only."
    • The setting must be 'All' or 'Nonzero balance only' for Cost Management subledger for existing ledger.
    • For any subledger, you can toggle the setting between 'All' and 'Nonzero balance only.'
    • For subledgers other than Cost Management, the setting can be changed from 'All' or 'Nonzero balance only' to 'None.'
    • Changing from 'None' to any other option is not allowed.
    • The reporting currency ledger automatically inherits this setting from its associated primary ledger.
    • A secondary ledger can have an independent setting from its associated primary ledger.

Key Resources

  • Related Help:
    • Manage Supporting References section in the Implementing Subledger Accounting guide

Access Requirements

You don't need any new privilege to use this feature.