Payment Justification and Program Record Inclusion in PAM Payment File

Include the payment justification and program record in Payment Automation Manager, or PAM, payment files to comply with updated U.S. Department of the Treasury requirements. The Payment Justification field is a global descriptive flexfield on the invoice header and enables entry of an Award ID Number or a description of the payment purpose. The program record, created during payment file creation, is populated with the Procurement Instrument Identifier, or PIID, and the Federal Award Identification Number, or FAIN, sourced from the referenced purchase order.

The U.S. Department of the Treasury’s Payment Automation Manager, or PAM, is used by federal agencies to disburse nearly all payments, processing over a billion transactions annually. As part of ongoing federal award tracking and payment transparency initiatives, Treasury has updated the PAM Standard Payment Request format to clarify payment classification and strengthen alignment with award reporting standards. 

Payment Justification on Invoice Header

Payment Justification on Invoice Header

The business benefit is that it provides improved transparency, auditability, and regulatory compliance by capturing detailed payment classification and federal award tracking in PAM Type B payment files in accordance with Treasury standards.

Steps to enable and configure

The following needs to be enabled:

  • U.S. Federal Financials must be enabled.
  • U.S. Federal Payments must be enabled.
  • General Ledger must be defined as U.S. Federal.

Key resources

For more information, refer to:

  • Implementing U.S. Federal Financials guide and
  • Using U.S. Federal Financials guide

Access requirements

To use this feature, you need the following privileges: 

  • Privilege Name and Code:
    • Manage Federal Financials Setup (ORA_FV_MANAGE_FEDERAL_FINANCIALS_SETUP)
  • Duty Role Name and Code:
    • Federal Administration Duty (ORA_FV_FEDERAL_ADMINISTRATION_DUTY)
    • Payables Invoice Creation (ORA_AP_PAYABLES_INVOICE_CREATION_DUTY)
    • Payables Payment Processing (ORA_AP_PAYABLES_PAYMENT_PROCESSING_DUTY)