Expenses Agent for Cash Advance Application
Use the Expenses Agent to apply cash advances manually when submitting expense reports.
Each cash advance has a due date, and employees are recommended to apply available cash advances by the due date; after that date, the cash advance is considered overdue.
Select one or more cash advances to apply.
Alternatively, employees can choose 'Don’t Apply a cash advance' and enter the required justification before submitting.
Don't apply cash advance and provide justification.
When an expense report is rejected, returned, or withdrawn, employees receive a notification indicating that the applied cash advance was removed.
The business benefit is organizations can reduce unapplied cash advances, capture justifications when employees decline cash advance application, and keep expense reports moving through auto-submit.
Steps to enable and configure
- To use these capabilities, first enable Touchless Expenses as outlined in the Touchless Mobile Expenses (25D) feature.
- Configure cash advance application settings for the applicable business units.
- Sign in as an Application Implementation Consultant.
- Navigate to Setup and Maintenance.
- In the Financials offering, open the Expenses functional area.
- Open the Manage Cash Advances and Authorization Policies task.
- Search for and select the business unit that will use manual cash advance application.
- Edit the applicable cash advance policy.
- Set the Cash Advance Application option to Manual Cash Advance Application.
- Click Save and Close.
Tips and considerations
- Employees can use the Expenses Agent to apply multiple cash advances to an expense report.
- Cash advances are applied at the expense report level, not at the individual expense line level.
- When a report is rejected, returned, or withdrawn, the applied cash advance is removed, the applied amount is credited back to the cash advance, and the due date remains unchanged.
Key resources
Access requirements
No new access requirements.