Support for Updating Absence Entered on Time Card

Load only the updated absence entitlement information into the Payroll application, when you update an absence entitlement record that's entered on a time card using Oracle Time and Labor. The update mode for the interface process replaces only the daily entries with modifications, without impacting the other absence entries or calculation cards.

This enhancement reduces the number of absence and element entries created when an absence is updated. As a result, it also reduces the volume and complexity of retropay processing for absence changes.

Steps to Enable

  1. Set the profile option ORA_PAY_INTFC_ABSENCE_IN_PLACE_UPDATE to Yes. By default, the profile option is set to No, which means that absence records are deleted and recreated when updated absence information is loaded. To disable this action, set the profile option to Yes. so that only the updated absence information is passed to Payroll.
  2. When absence information is loaded into the Payroll application, the details including costing, are held in the calculation information tables. Expand the retropay event group to include changes to these absence details.
    1. Navigate to My Client Groups and select the Event Group task.
    2. Add the Calculation Range Item entity to the Entry Change for Retro event group for each type of update such as correction, insert, remove. 
  3. Take the same action if you have defined your own event group for retropay purposes.

Tips And Considerations

As a prerequisite, calculation range item should be added to the retro event group with the ORA_PAY_INTFC_ABSENCE_IN_PLACE_UPDATE profile option set to Yes.

In Absence Management, this feature is controlled using the ANC_TM_NEW_INTG_ENABLE lookup, in addition to the ORA_PAY_INTFC_ABSENCE_IN_PLACE_UPDATE profile option.

Key Resources

For more information, see the "Calculation Entries" chapter in the Administering Global Payroll guide.