Additional Payroll Features Enhanced to Apply Element Security

The Element Security Profile restriction applies to these additional payroll features:

  • Manage Elements
  • Balance Adjustment

The feature also applies to the following REST services:

  • Payroll Element Definition List of Values REST
  • Payroll Input Values List of Values REST

While using these features, you can secure and limit access to elements using the HCM Data Roles and the Elements Security Profiles task flow. You can create a Data Role and use the default View All Elements security profile or create a new security profile to restrict the elements users with the new data role can view and use.

The complete list of features supporting element security is as follows:

  • Manage Element Entries (both Manage and View-only)
  • Manage Calculation Entries – Standard Entries only
  • Manage Elements
  • Balance Adjustment
  • Use REST Service – Element Entries
  • Use REST Service – Element Entries Read Only
  • Payroll Element Definition List of Values REST
  • Payroll Input Values List of Values REST
  • HSDL – Element Entry
  • HDSL – Element Entry with Costing
  • Quick Pay
  • View Payroll Info under the Enrollment section of the Benefits Summary page.

Further features are scheduled for upcoming releases.

For more information, refer to the What's New documentation for Secure Elements through HCM Data Roles feature under the Global Payroll section published for Update 24A.

You can restrict access to certain elements based on your organizational business needs.

Steps to Enable

  • New aggregate privileges have been introduced to secure Manage Elements.

Note: You may need to update your custom roles irrespective of whether you're planning to uptake element security or not. Please refer to the What's New documentation for Security Changes for Manage Elements published for Update 24B.

  • You can opt-in to this functionality by defining more restrictive element security profiles. You can create a new Element Security Profile to include or exclude elements as per your specific requirements and add this profile to a specific data role.

  • By default, your existing data roles would have been automatically updated with the View All Elements element security profile as part of the post 24A upgrade process. 

  • If you have already created element security profiles and attached them to your data roles, access to the elements will be automatically restricted.

Tips And Considerations

Manage Elements is now secured based on the Element Security Profile you have created. When the security profile is based on primary classifications, you will be able to create new elements only for those primary classifications for the legislative data group. For example, if a user security profile allows you to access only Standard Earnings elements, when you create an element, the drop-down list of classifications is restricted only to Standard Earnings. You won't be able create an element for a classification other than Standard Earnings.

Key Resources

  • HCM Data Roles and Security Profiles
  • Export and Import of HCM Custom Roles and Security Profiles

  • What's New documentation for Secure Elements through HCM Data Roles feature under the Global Human Resources section published for Update 24A.

  •  What's New documentation for Secure Elements through HCM Data Roles feature under the Global Payroll section published for Update 24A.

  • What's New documentation for Security Changes for Manage Elements published for Update 24B.