Deletion of Time After Termination Date of Employee

You can now terminate an employee even when they have time entries in Payroll that are beyond the termination date. The time element's latest entry date determines when time entries held in the Payroll application are automatically deleted.

Latest Entry Date	When are the Time Entries Deleted?
Last Standard Earnings Date	When a termination date is entered for an employee, all time entries held in the Payroll application that are dated after the employee's termination date, are automatically deleted. For example, if an employee is terminated on 21/07/24, all time entries held in Payroll for 22/07/24 or a later date, are automatically deleted.
Last Standard Process Date	When a termination date is entered for an employee, all time entries held in the Payroll application that are dated after the last day of the payroll period, are automatically deleted. For example, if a monthly paid employee is terminated on 21/07/24, all time entries held in Payroll for 01/08/24 or a later date, are automatically deleted.
Final Close	When the time element's latest entry date is set to final close, it indicates that this type of earning can be earned after the employee's termination date. Time entries held in the Payroll application that are dated after the employee's termination date, are not deleted.

This feature supports time entries that are loaded into Payroll from the Oracle Time and Labor application, and from a third-party time product using HCM Data Loader (HDL)

NOTE: All time entries that are dated after the employee's termination date will remain in the Time and Labor application. The system will not automatically delete timecards.  Should you remove or change the termination date for an employee, you must reload the time entries to Payroll, to ensure all deleted time entries are reinstated for payment to the employee. Before running the Load Time Card Batches process, you must edit the worker’s timecard and add a timecard level comment to reset the payroll transfer status.

When a termination date is entered for an employee, the Payroll application automatically deletes all time entries that exist beyond the termination date.

Steps to Enable

You don't need to do anything to enable this feature.